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Lead Administrative Specialist

2 months ago

Birmingham, Birmingham, United Kingdom The Recruitment Duo Full time

Position:
Administrative Specialist

Employment Type:
Permanent

Compensation:
£25,000 - £30,000

Work Arrangement:
Hybrid – Office (4 days) Remote (1 day)

Perks:
Enhanced vacation allowance, complimentary parking, employee support program, private health insurance, and improved pension plan.

We are collaborating with our client to find a qualified and experienced Administrative Specialist / Lead Administrator who will oversee the daily operations and administrative requirements of the department.

This is a crucial role that supports various operational functions.

As the Administrative Specialist, you will manage HR and financial administrative tasks, facilitate internal and external communications, and perform personal assistant duties.

This is a full-time permanent role operating Monday to Friday.

This position will be office-based for four days a week, with one day allocated for remote work.


Key Responsibilities:

  • As the Administrative Specialist / Lead Administrator, you will handle HR and financial administrative tasks, internal and external communications, and personal assistant responsibilities.
  • Serve as the primary point of contact within the organization, addressing, resolving, and delegating or escalating inquiries as necessary.
  • Manage complex scheduling for meetings and assist with related administrative tasks, such as preparing agendas and documentation.
  • Engage with senior management and high-profile contacts within the organization, maintaining excellent professional relationships.
  • Provide personal assistant support to the senior management team as needed.
  • Assist in organizing events, including venue booking, sending invitations, arranging refreshments, liaising with speakers, managing bookings, coordinating colleagues, advertising, collecting feedback, and reporting outcomes.
  • Collaborate with other departments to gather data, ensure accuracy, manipulate, analyze, and interpret data reports, and prepare management information reports.
  • Perform HR administrative tasks such as tracking employee absences, organizing onboarding processes, and managing offboarding procedures.
  • Support internal and external communications through e-marketing, intranet updates, and website content management.
  • Responsible for generating purchase orders, processing payments, authorizing expenditures, and addressing basic financial inquiries.
  • Assist in the management, development, and implementation of operational processes and systems.
  • Support the Operations Manager with projects as required.
  • Provide general administrative support as needed by the department.

Required Skills and Experience:

  • Proven experience in an administrative role, such as Administrator, Administrative Specialist, Lead Administrator, or Executive Assistant is essential.
  • Ability to thrive in a fast-paced and collaborative team environment.
  • Excellent verbal and written communication skills are essential.
  • Strong IT proficiency, particularly as a confident user of MS Excel.
  • Well-organized, confident, and engaging demeanor.
  • Ability to manage confidential information in compliance with data protection regulations.
  • Natural problem-solving abilities and a proactive approach to offering solutions.
  • High level of accuracy and attention to detail is essential.
  • Experience in the Higher Education or Further Education sector is advantageous.

Benefits:

  • Generous annual leave entitlement.
  • Hybrid working model.
  • Complimentary parking.
  • Employee assistance program.
  • Private health benefits.
  • A range of tailored benefit options including Cycle to Work scheme.
If you possess the relevant skills and experience and are seeking a permanent role as an Administrative Specialist or Lead Administrator with a reputable employer, we encourage you to consider this opportunity.