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Proposal Coordinator

3 months ago

Edinburgh, Edinburgh, United Kingdom Sweco UK Full time

Are you ready to make a difference in the world?

We are seeking a skilled and enthusiastic Bid Coordinator to become a vital part of our Project and Bid team. This position offers flexibility with a minimum of three days per week in the office.

Key Responsibilities:

The Bid Coordinator will undertake the following tasks:

  • Overseeing significant bids and tenders.
  • Formatting resumes and maintaining divisional records.
  • Completing Pre-Qualification Questionnaires (PQQ) and supplier inquiries.
  • Identifying potential opportunities, monitoring portals, and disseminating information to teams.
  • Maintaining divisional tracking systems.
  • Downloading tender documentation and organizing bid folders and collaboration channels.
  • Creating and updating divisional databases of bid-related information and materials.
  • Leading smaller bid submissions.
  • Scheduling reviews in line with the business winning process.
  • Coordinating feedback from the bid team.
  • Collaborating with the Marketing Team for necessary promotional materials for bids.
  • Participating actively in the Project Support Community.
  • Providing training and mentorship to junior colleagues.

Qualifications:

  • Exceptional communication abilities and the capacity to forge strong relationships with stakeholders at all levels.
  • Strong organizational skills with the ability to prioritize tasks effectively and meet deadlines.
  • Proficiency in MS Office applications including Word, Excel, PowerPoint, Outlook, and Teams.

While experience with bid systems is beneficial, we primarily value a strong work ethic, a proactive attitude, and the capability to follow processes while managing multiple tasks.

What We Offer:

At Sweco, you will find an inclusive, supportive, and flexible work environment where personal and professional growth is encouraged. This is a meaningful role where you will contribute to societal transformation by serving as a trusted advisor to our clients.

If you possess the necessary skills and are eager to join a company that offers genuine opportunities for career advancement, we would be pleased to hear from you.

About Sweco:

We are dedicated to planning and designing sustainable communities and cities for the future. Addressing the significant societal challenges of our time is more relevant and inspiring than ever. At Sweco, we unite experts with diverse perspectives and skills to develop solutions that tackle urbanization challenges, leverage digitalization, and promote sustainability.

We pride ourselves on combining global expertise with local insight, tailoring our approach to meet our clients' unique needs. Our goal is to be the most relevant partner for our clients, collaborating to solve their challenges today and in the future.

Sweco is committed to helping all employees achieve a balanced work-life dynamic, offering flexible working hours and hybrid options to accommodate personal commitments.

Commitment to Equality, Diversity & Inclusion:

We value a workplace where all employees can thrive. Our culture promotes respect for individual contributions and strives for equality, inclusivity, and diversity.

We actively encourage applications from qualified candidates regardless of gender, race, disability, age, sexual orientation, gender identity, religion, marital status, or parental status.

We are proud to be a Disability Confident Committed employer and will interview applicants who meet the minimum criteria for the role.