Current jobs related to Administrative Coordinator - StokeonTrent, Stoke-on-Trent - University Hospital of North Midlands NHS Trust

  • Administrative Coordinator

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Bond Full time

    Administrative Coordinator RolePertemps Bond is seeking an experienced and skilled Administrative Coordinator to join their team in Kidsgrove, Stoke-on-Trent. As an Administrative Coordinator, you will be responsible for efficiently scheduling and booking jobs, ensuring smooth operations and timely service delivery. You will also be responsible for...

  • Administrative Coordinator

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Bond Full time

    Administrative Coordinator RolePertemps Bond is seeking an experienced and skilled Administrative Coordinator to join their team in Kidsgrove, Stoke-on-Trent. As an Administrative Coordinator, you will be responsible for efficiently scheduling and booking jobs, ensuring smooth operations and timely service delivery. You will also be responsible for...

  • Administrative Coordinator

    2 months ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Bond Full time

    {"title": "Administrative Coordinator Role", "description": "Pertemps Bond is seeking an experienced Administrative Coordinator to support the smooth operation of our office in Kidsgrove, Stoke-on-Trent.Key Responsibilities:* Efficiently schedule and book jobs to ensure timely service delivery* Communicate effectively with internal teams and clients* Manage...

  • Administrative Coordinator

    2 months ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Bond Full time

    {"title": "Administrative Coordinator Role", "description": "Pertemps Bond is seeking an experienced Administrative Coordinator to support the smooth operation of our office in Kidsgrove, Stoke-on-Trent.Key Responsibilities:* Efficiently schedule and book jobs to ensure timely service delivery* Communicate effectively with internal teams and clients* Manage...

  • Administrative Coordinator

    2 months ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Bond Full time

    {"title": "Administrative Coordinator Role", "description": "Pertemps Bond is seeking an experienced Administrative Coordinator to support the smooth operation of our office in Kidsgrove, Stoke-on-Trent.Key Responsibilities:* Efficiently schedule and book jobs to ensure timely service delivery* Communicate effectively with internal teams and clients* Manage...

  • Administrative Coordinator

    2 months ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Bond Full time

    {"title": "Administrative Coordinator Role", "description": "Pertemps Bond is seeking an experienced Administrative Coordinator to support the smooth operation of our office in Kidsgrove, Stoke-on-Trent.Key Responsibilities:* Efficiently schedule and book jobs to ensure timely service delivery* Communicate effectively with internal teams and clients* Manage...

  • Administrative Coordinator

    1 month ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Bond Full time

    Administrative Coordinator RolePertemps Bond is seeking an experienced Administrative Coordinator to join their team in Kidsgrove, Stoke-on-Trent. This is a permanent position with a competitive package.Main ResponsibilitiesSchedule and book jobs efficiently to ensure smooth operations and timely service deliveryCommunicate effectively between internal teams...

  • Administrative Coordinator

    1 month ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Bond Full time

    Administrative Coordinator RolePertemps Bond is seeking an experienced Administrative Coordinator to join their team in Kidsgrove, Stoke-on-Trent. This is a permanent position with a competitive package.Main ResponsibilitiesSchedule and book jobs efficiently to ensure smooth operations and timely service deliveryCommunicate effectively between internal teams...

  • Administrative Coordinator

    1 month ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Social Care & Education Jobs Ltd Full time

    Job Title: School AdministratorWe are seeking an experienced and organized School Administrator to join our team at a Specialist Education Provider in Newcastle Under Lyme, Staffordshire.Location:The ideal candidate will be able to commute from Newcastle Under Lyme, Stoke-on-Trent, Stafford, Crewe, Stone, and surrounding areas.Benefits:Competitive salary:...

  • Administrative Coordinator

    1 month ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Social Care & Education Jobs Ltd Full time

    Job Title: School AdministratorWe are seeking an experienced and organized School Administrator to join our team at a Specialist Education Provider in Newcastle Under Lyme, Staffordshire.Location:The ideal candidate will be able to commute from Newcastle Under Lyme, Stoke-on-Trent, Stafford, Crewe, Stone, and surrounding areas.Benefits:Competitive salary:...

  • Administrative Assistant

    2 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Adecco UK Limited Full time

    Job Title: AdministratorWe are seeking a highly organized and efficient Administrator to join our client's team within the Utilities industry. As an Administrator, you will be responsible for providing administrative support to the team, processing orders, managing day-to-day administrative tasks, and coordinating meetings.Responsibilities:Provide...

  • Administrative Assistant

    2 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Adecco UK Limited Full time

    Job Title: AdministratorWe are seeking a highly organized and efficient Administrator to join our client's team within the Utilities industry. As an Administrator, you will be responsible for providing administrative support to the team, processing orders, managing day-to-day administrative tasks, and coordinating meetings.Responsibilities:Provide...

  • Business Operations Coordinator

    1 week ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Revorec Recruitment Solutions Full time

    Job Title: Business Operations CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Revorec Recruitment Solutions. As a Business Operations Coordinator, you will be responsible for providing administrative support to our engineering team, maintaining our CRM, processing invoices,...

  • Transport Coordinator

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Network Group Full time

    Transport AdministratorOur client, a well-established company in Stoke on Trent, is seeking a skilled Transport Administrator to join their team.Main Responsibilities:Ensuring accurate and timely processing of inbound and outbound paperwork.Coordinating transportation logistics to meet business needs.Providing administrative support to the transport...

  • Transport Coordinator

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Pertemps Network Group Full time

    Transport AdministratorOur client, a well-established company in Stoke on Trent, is seeking a skilled Transport Administrator to join their team.Main Responsibilities:Ensuring accurate and timely processing of inbound and outbound paperwork.Coordinating transportation logistics to meet business needs.Providing administrative support to the transport...

  • Administrative Assistant

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Brampton Recruitment Full time

    Administrative Support OpportunityWe are seeking an experienced Administrator to support our team during our seasonal peak. The successful candidate will have a strong background in dealing with stock, e-commerce orders, couriers/despatch, and customer service.Key Responsibilities:Support the team with administrative dutiesManage stock and e-commerce...

  • Administrative Assistant

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Brampton Recruitment Full time

    Job Title: AdministratorWe are seeking an experienced Administrator to support our team during our seasonal peak. The ideal candidate will have a strong background in dealing with stock, e-commerce orders, couriers/despatch, and customer service.Key Responsibilities:Support the team with administrative dutiesManage stock and e-commerce ordersCoordinate...

  • Administrative Assistant

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Brampton Recruitment Full time

    Administrative Support OpportunityWe are seeking an experienced Administrator to support our team during our seasonal peak. The successful candidate will have a strong background in dealing with stock, e-commerce orders, couriers/despatch, and customer service.Key Responsibilities:Support the team with administrative dutiesManage stock and e-commerce...

  • Administrative Assistant

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Brampton Recruitment Full time

    Job Title: AdministratorWe are seeking an experienced Administrator to support our team during our seasonal peak. The ideal candidate will have a strong background in dealing with stock, e-commerce orders, couriers/despatch, and customer service.Key Responsibilities:Support the team with administrative dutiesManage stock and e-commerce ordersCoordinate...

  • School Administrator

    1 month ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Teaching Personnel Full time

    {"title": "Senior School Administrator & Exams Officer", "location": "UK-Staffordshire-Stoke-on-Trent", "salary": "£13.67 - £15.27 per hour", "hours": "40 hours per week - Term Time + 1 week", "job_description": "Teaching Personnel is seeking a highly skilled and experienced Senior School Administrator & Exams Officer to join our team at a SEN school in...

Administrative Coordinator

2 months ago

StokeonTrent, Stoke-on-Trent, United Kingdom University Hospital of North Midlands NHS Trust Full time

Position Overview

The role involves providing comprehensive administrative and clerical assistance to the Estates, Facilities, and PFI Divisional Management Team.

Under the guidance of the Office Manager, the Administrative Coordinator will deliver support services across various functions within the Estates, Facilities, and PFI Division. This includes, but is not limited to, administrative tasks, operational support, payroll activities, document reproduction, helpline management, contract performance oversight, procurement, and financial and human resources administration.

Key Responsibilities

As a member of the Administrative Team, you will be responsible for delivering efficient administrative and clerical services within this dynamic Directorate. The following are your primary responsibilities:

  1. Manage the diaries of the Estates, Facilities, and PFI Divisional Management Team and other senior personnel as necessary.
  2. Organize meetings for management, including preparing agendas, compiling necessary documents, taking minutes, and distributing notes to participants while tracking action items.
  3. Participate in mutual cover arrangements with colleagues to ensure the Divisional Management Office is adequately staffed during core hours.
  4. Collaborate with the Office Manager to oversee personal and professional development initiatives.
  5. Assist in the recruitment process by managing documentation from job postings to appointments, including creating induction materials and advising staff on employment terms.
  6. Update training materials as required.
  7. Support the Management Team in administering any future Management of Change (MoC) Due Diligence Processes as needed.
  8. Ensure all recruitment-related correspondence, including police screening forms and references, is maintained and processed appropriately.
  9. Keep personal files organized and current as required.
  10. Maintain up-to-date records of sickness absence, staffing levels, and payroll information, forwarding this data to relevant parties as necessary.
  11. Manage spreadsheets and databases within the department, providing reports and statistics as requested.
  12. Prepare various documents, including correspondence, reports, forms, minutes, schedules, and employment contracts.
  13. Respond promptly to all telephone inquiries and routine matters on a daily basis.
  14. Coordinate study leave and travel arrangements for training and seminar events.
  15. Manage call-off orders and contracts as necessary.
  16. Record and coordinate responses related to any divisional complaints.
  17. Prioritize tasks effectively and adapt to changing circumstances and unexpected events.

Qualifications

Essential

  • Typing/word processing qualification equivalent to RSA2 or NVQ 2.
  • GCSE Grade C or equivalent in Mathematics and English.

Desirable

  • Familiarity with NHS procedures.

Experience

Essential

  • Minimum of two years of experience in an office environment.
  • Proven experience working collaboratively within a team.
  • Experience in minute taking.

Desirable

  • Previous experience in an NHS setting.

Skills

Essential

  • Proficiency in Microsoft Word, Excel, and Outlook.

Desirable

  • Knowledge of Trust systems such as Datix, Captor, and EASY.
  • Experience in audio typing.