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Procurement Specialist

2 months ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

About Petrofac

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Job Title: Buyer

Key Responsibilities:

  1. To provide procurement and post-award management as part of the Supply Chain Management function.
  2. To plan, organize and execute all purchasing activities to assure on-time delivery of the correct quality materials at the best overall value.
  3. Supporting and reporting to the Senior Buyer and/or Supply Chain Focal Point where identified.
  4. Required to source and procure operational and engineering materials and services in the most efficient and cost-effective method in accordance with company procedures and established best ethical practices.
  5. Manage and update Procurement Status Reports (PSR) to ensure timely selection of suppliers, placement of order commitments and delivery of goods in accordance with asset and/or project schedule.
  6. Review and initiate new supplier onboarding and application process ensuring compliance with company Due Diligence requirements.
  7. Develop and prepare bidder's lists including any pre-qualification activities where required in conjunction with supply chain, project, and client requirements.
  8. Issue of enquiries for goods and services, resolving any queries, issuance of all relevant documentation, receipt and analysis of tenders and produce bid summaries and recommendations to award in line with company delegation of authority matrix.
  9. Active in all price negotiations with suppliers/bidders to achieve demonstrable price reductions, resolving claims and handling variations with suppliers in line with company delegation of authority matrix.
  10. Preparation and issue of purchase orders for the supply of services, goods and materials complete with all relevant technical, commercial and schedule requirements.
  11. Post-order administration and management including variations, expediting and inspection requirements, invoice queries, input into performance feedback process including performance reviews and commercial close-out.
  12. Effective interface with other key disciplines such as expediting, quality, engineering, materials and logistics, accounts, etc.
  13. Proficient in the correct use of all company supply chain systems and tools, Oracle, MODS, etc.
  14. Attendance and participation at internal and external progress meetings as well as representing the supply chain function at corporate meetings when required.
  15. Active participation in corporate supply chain initiatives as called upon.
  16. Liaising effectively with Project and Operations teams at all levels, fostering relationships with suppliers, clients, and key stakeholders.
  17. Be able to routinely multitask, place and track PO's and commodities across multiple projects, clients, and work streams.
  18. Expedite the submission and approval of all supply chain documentation internally and externally.
  19. Communicate at all levels within the company and supplier organizations adopting escalation where required.
  20. Provide accurate supply chain updates and reports to key internal stakeholders.

Essential Qualifications and Skills:

  1. Procurement and expediting experience, particularly in piping/structural fabrication, bulk commodity items, valves and in-line instrumentation.
  2. Local supply market knowledge.
  3. Experience in a procurement role with specific experience in Supply Chain delivery for oil and gas projects.
  4. Good negotiating skills.
  5. Self-motivated and enthusiastic.
  6. Good communicator and good presentation skills.
  7. Team player and the ability to develop strong vendor relationships.
  8. Assertive and persuasive individual.
  9. Highly motivated, driven, and proactive who can interpret and constantly seeks to achieve project schedules.
  10. Flexibility to comply and adapt to company and customer requirements.
  11. Actively promotes good business ethics.
  12. Demonstrates a strong commitment to safety.
  13. Good IT skills in MS packages and experience in specific Procurement systems such as ORACLE, etc

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