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Executive Assistant to the Managing Director

2 months ago

Tunbridge Wells, Kent, United Kingdom Loch Associates Group Full time

About the Loch Associates Group

We are a dynamic group of companies delivering commercially focused legal advice and solutions, HR support, wellbeing and training, mediation, and dispute resolution services to a variety of clients. Our team is constantly developing new products and services to meet our clients' needs, and as a business, we are growing.

Key Responsibilities:

* Act as the central point of contact among the Leadership team, employees, clients, and suppliers
* Screen phone calls on behalf of the Managing Director
* Utilize the CRM system proactively to help the Managing Director manage and develop client relationships
* Book networking events, complete PO forms, and arrange travel and accommodation as required
* Arrange travel, catering, and accommodation for the Managing Director as needed
* Type and/or compose correspondence and documents
* Collate non-client documents for review and/or signing by the Managing Director
* Provide private support to the Managing Director as required
* Plan and book team events as needed
* Perform ad-hoc project work as required
* Answer telephone calls in a professional and friendly manner
* Meet and greet visitors to the office
* Provide clerical, secretarial, and organizational support, including drafting/making amendments to correspondence and documents and copy typing for the Managing Director
* Take phone calls, provide information to callers, and take and pass on messages in a professional and timely manner
* File/manage emails and contacts using Pipedrive
* Proactively address problems in the office, working independently or with others to identify solutions
* Maintain a typing speed of at least 60 wpm
* Possess excellent Microsoft Word and Excel skills

Requirements:

* Excellent communication and interpersonal skills
* Ability to work independently and as part of a team
* Strong organizational and time management skills
* Proficiency in Microsoft Office Suite
* Ability to maintain confidentiality and discretion

If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team.