Office Administrator
3 weeks ago
Dahlia Recruitment Ltd is delighted to be partnering with a growing Energy business based near Sheffield to recruit for an Office Manager.
Role:We are seeking a talented and experienced Office Manager to oversee the daily operations of the company's Sheffield office, ensuring it runs smoothly and efficiently, and supporting the Chief Executive Officer.
Responsibilities:- Manage administrative tasks, coordinate schedules, and assist with HR and Finance activities.
- Oversee the daily operation of the office, ensuring a safe and secure working environment for staff and visitors.
- Manage office supplies and inventory, including ordering and restocking as needed.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
- Handle incoming and outgoing correspondence, including mail and phone calls.
- Support individual departments through operating the purchase and ordering process.
- Provide a welcoming and friendly reception service and receive deliveries to the site.
- Maintain office equipment and coordinate repairs or replacements as necessary.
- Develop and implement policies and procedures to improve efficiency and productivity.
- Manage the end-to-end Recruitment process, including corresponding with recruitment agencies and candidates.
- Assist with HR functions, such as onboarding, absence recording, and employee relations.
- Assist with Finance functions, such as invoice entry, budget management, and expense processing.
- Assist with IT functions, such as logging tickets to IT and maintenance of the company website.
- Strong work ethic with a drive to complete tasks with high-quality standards.
- Good understanding of office management principles and best practices.
- Ability to work effectively in a diverse team and independently.
- Good understanding of recruitment processes.
- Proficiency in using accounting software (Xero or Sage).
- Strong organisational and multitasking skills, excellent communication and interpersonal skills, and the ability to work well under pressure.
- Proficiency in using software such as Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms.
- Highest level of professionalism, integrity, and discretion.
- Flexible and adaptable to changing priorities and unexpected situations.
- Resilient, problem-solving, and proactive attitude.
- Experience working in an engineering or manufacturing environment would be beneficial.
- Competitive salary.
- Pension: Employer's pension contributions of 5% to accompany a 3% employee's contribution.
- Holiday: 25 days holiday plus UK bank holidays.
- Share option scheme.
- Full healthcare package.
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