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Procurement Coordinator

2 months ago

Harlow, Essex, United Kingdom Howells Recruitment Full time

Job Title: Contract Administrator

Location: Nationwide

Salary: £25,000

About the Company: Our client is a leading provider of passive fire protection services, supplying a comprehensive range of survey, installation, and compliance services to public and private sector organizations across the UK.

About the Role:

  • Procurement and Inventory Management: Manage site and office purchasing, stock, and invoice matching to ensure efficient inventory control.
  • Delivery Scheduling and Stock Monitoring: Coordinate site delivery scheduling and monitor stock levels to meet customer demands.
  • New Customer Onboarding: Process new customer information and minor pre-qualification questionnaires (PQQs) to facilitate smooth onboarding.
  • Customer Invoicing: Prepare and send customer invoices in a timely manner.
  • Compliance and Record-Keeping: Maintain accurate records of suppliers, subcontractors, and equipment to ensure compliance and facilitate invoice sign-off.
  • Customer Satisfaction and Complaints: Administer customer satisfaction (NPS) and complaints registers to ensure high customer satisfaction.
  • Job File Maintenance and Archiving: Organize and maintain job files and archives to ensure easy access to project information.
  • Documentation Preparation: Prepare documentation for handover and certification, as well as quote documentation for approval.
  • Health and Safety Documentation: Prepare health and safety documentation for approval to ensure compliance.
  • Credit Card Reconciliation: Reconcile credit card transactions to ensure accurate financial records.
  • Support to Contract Coordinators: Provide support to Contract Coordinators with routine tasks and 'pinch points'.
  • Support to Sales Team: Assist the sales team with initial customer enquiries.

Benefits:

  • Modern and Forward-Thinking Work Environment: Work for a company that values its employees' strengths, skills, and personalities.
  • Holiday and Shutdown Entitlement: Enjoy 25 days' holiday (plus bank holidays) and a paid Christmas shutdown.
  • Pension Contribution: Receive a 5% employer pension contribution.