Administrative Assistant

1 month ago


Guildford, Surrey, United Kingdom Williams Lea Limited Full time
Personal Assistant Job Description

About the Role

We are seeking a highly skilled and experienced Personal Assistant to join our team at Williams Lea Limited. As a Personal Assistant, you will provide enhanced, proactive support to fee earners to enable them to operate efficiently.

Key Responsibilities

  • Proactively manage complex diaries and schedules
  • Answer telephone calls in a timely fashion and take clear and detailed messages
  • Organise internal and external meetings and events
  • Liaise with clients via email or telephone and act as a point of contact in keeping with the firm's standards for client care
  • Assist fee earners with billing and credit control processes, including generating accurate billing reports and draft bills
  • Manage client and matter inception processes, ensuring files are opened in a timely manner in accordance with the firm's policies
  • Coordinate fee earner movements and make travel arrangements
  • Manage the production of official papers, including bundles and relevant documents
  • Draft documents from precedents and liaise with fee earners and support staff based in other offices

Requirements

  • Previous PA experience is essential
  • Previous experience within a legal or professional services setting is preferable
  • Exceptional standard of written and verbal communication
  • Proficient multi-tasker with strong organisational skills
  • Competent with the Microsoft Office suite
  • Team player with a flexible approach to working practices and processes

Benefits

  • 25 days holiday, plus bank holidays
  • Salary sacrifice schemes, retail vouchers, and other benefits
  • Life Assurance, Private Medical Insurance, and Dental Insurance
  • Health Assessments and Cycle-to-work scheme
  • Discounted gym memberships and Referral Scheme

Equality and Diversity

Williams Lea Limited values the differences that a diverse workforce brings to the organisation and is committed to creating an inclusive and respectful work environment.



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