Healthcare Human Resources Coordinator

3 weeks ago

Exeter, Devon, United Kingdom Devon Partnership NHS Trust Full time

Position Overview

We are seeking a dedicated and experienced Healthcare Human Resources Coordinator to become a vital member of our Medical Personnel team. This role is designed to provide essential support and guidance on various HR matters related to medical personnel, particularly in the area of recruitment, while operating in a hybrid work environment.

As a key contributor to our team, you will deliver high-quality administrative assistance and ensure that all actions align with our established procedures, organizational policies, and relevant legislation.

Your responsibilities will include offering comprehensive administrative support to the Medical Personnel team and the broader Medical Workforce, which encompasses senior management and clinical staff. The ideal candidate will demonstrate the ability to work independently and manage their workload effectively.

We are committed to your professional growth and will provide the necessary training and development opportunities to help you excel in this role. In return, we expect you to be motivated, adaptable, and eager to learn.

We are open to considering part-time hours and flexible working arrangements for the right candidate. Please indicate your preferences in your application.

Key Responsibilities

Your primary duties will include:

  • Collaborating closely with the team to deliver administrative support across various tasks, including providing secretarial assistance to the Medical Workforce Lead while maintaining confidentiality.
  • Coordinating and managing information related to recruitment processes for medical staff, including those in training.
  • Processing and documenting annual and study leave requests for all medical personnel and maintaining accurate records.
  • Managing team inboxes and organizing filing systems for multiple accounts.
  • Attending meetings and interviews, taking notes, and recording action points or minutes for recruitment panels, award committees, and disciplinary hearings.
  • Developing and maintaining proficiency in IM&T software, including Microsoft Office and web-based applications.
  • Meeting strict deadlines, compiling accurate data, and upholding high standards in administrative tasks.

About Devon Partnership Trust

We provide a range of mental health, learning disability, and neurodiversity services, along with specialized and secure services for the wider region and nationally. Our commitment to promoting mental health and well-being is at the core of our mission. We leverage our expertise and resources, along with our partnerships, to deliver safe, high-quality services focused on recovery.

We are dedicated to fostering a culture of co-production, involving patients, families, and caregivers in all aspects of our work.

Our Core Values

We prioritize recruiting individuals who embody our Trust's core values, which include a commitment to quality care, improving the lives of others, and demonstrating respect, dignity, and compassion. We believe in bringing these values to life through our daily interactions and tasks.

We are an inclusive employer and encourage applications from all community sectors, regardless of any protected characteristics as outlined by the Equality Act 2010. We will consider and support part-time and flexible working applications where feasible. We particularly welcome applicants with lived experiences of mental health conditions, neurodiversity, or learning disabilities. We are proud to be a Disability Confident Leader Employer.

Qualifications and Experience

Essential Qualifications:

  • GCSE standard (or equivalent) in English and Maths.

Desirable Qualifications:

  • IT qualification, such as ECDL, or relevant experience.
  • CIPD qualification or equivalent.

Essential Experience:

  • Recent administrative experience in a busy office environment.
  • Experience in maintaining databases and spreadsheets.
  • Proven ability to interact with staff at all levels within a large organization, both in person and over the phone.
  • Experience in using systems to extract and interpret information in an accessible format.
  • Ability to work independently and manage one's own workload effectively.

Desirable Experience:

  • Familiarity with NHS terms and conditions.
  • Experience working with Medical Personnel.

Essential Knowledge:

  • Proficiency in Microsoft Office, including Outlook, Word, and Excel.

Desirable Knowledge:

  • Understanding of NHS systems, particularly ESR.
  • Awareness of recruitment processes and policies.

Essential Skills:

  • Strong communication and interpersonal skills.
  • Excellent presentation and writing abilities.
  • Capability to analyze numerical data.
  • Ability to convey clear messages with tact and diplomacy.
  • Attention to detail in all work produced.
  • Capacity to prioritize and manage conflicting demands.
  • Initiative and ability to work without supervision.

Desirable Skills:

  • Advanced typing skills.

Other Requirements:

  • High level of IM&T skills in Microsoft Office applications.
  • Accurate data entry skills.
  • Strong team player with flexibility to collaborate with colleagues.
  • Creative and proactive approach to problem-solving.
  • Commitment to confidentiality and handling complex issues.

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