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Healthcare Human Resources Coordinator

2 months ago

Exeter, Devon, United Kingdom Devon Partnership NHS Trust Full time

Position Overview

We are seeking a dedicated Healthcare Human Resources Coordinator to become a vital member of our Medical Personnel team. This role is designed to provide essential support while working in a hybrid model, balancing time between office duties and remote work to fulfill service requirements.

As a key player in our team, you will deliver informed and high-quality assistance related to various Medical Personnel HR matters, particularly focusing on recruitment processes. Your guidance will align with established Medical Personnel Department protocols, organizational policies, and relevant legislation.

Your responsibilities will include offering comprehensive administrative support to the Medical Personnel team and the broader Medical Workforce, which encompasses senior management and clinical staff. The ideal candidate will demonstrate the ability to work independently, managing their workload efficiently.

We are committed to your professional growth and will provide the necessary training and development opportunities to help you excel in this role. In return, we expect you to be motivated, adaptable, and eager to enhance your skills.

We are open to considering part-time hours and flexible working arrangements for the right candidate. Please indicate your preferences in your application.

Key Responsibilities

Your main duties will include:

  • Collaborating closely with the team to deliver administrative support across various tasks, including providing secretarial assistance to the Medical Workforce Lead while ensuring confidentiality at all times.
  • Coordinating and managing information related to recruitment activities for medical personnel, including those in training.
  • Processing and documenting annual and study leave requests for all medical staff, maintaining accurate records and providing information as needed.
  • Managing team inboxes and organizing filing systems for multiple accounts.
  • Attending meetings and interviews, taking notes, action points, and minutes for recruitment panels, award committees, and disciplinary hearings.
  • Developing and maintaining proficiency in IM&T software applications, including Microsoft Office and web-based tools.
  • Meeting tight deadlines, compiling accurate data, and upholding standards in administrative processes.

About Devon Partnership Trust

We are dedicated to providing mental health, learning disability, and neurodiversity services, along with a variety of specialized and secure services for the wider region and nationally. Our commitment lies in promoting positive mental health and well-being. We leverage our expertise and resources, alongside our partnerships, to deliver high-quality services that prioritize individuals' recovery.

We believe in fostering a culture of co-production, actively involving patients, families, and caregivers in all aspects of our work.

Our Core Values

We prioritize recruiting individuals who embody our Trust's core values, which include a commitment to quality care, enhancing the lives of others, and demonstrating respect, dignity, and compassion. We strive to bring these values to life through our daily interactions, fostering a supportive and inclusive environment.

We encourage applications from all community sectors, regardless of any protected characteristics as defined by the Equality Act 2010. We are particularly keen to hear from candidates with lived experiences of mental health conditions, neurodiversity, or learning disabilities. We are proud to be a Disability Confident Leader Employer.

Qualifications and Experience

Essential Qualifications:

  • GCSE standard (or equivalent) in English and Maths.

Desirable Qualifications:

  • IT qualification, such as ECDL, or relevant experience.
  • CIPD qualification or equivalent.

Essential Experience:

  • Recent administrative experience in a busy office environment.
  • Proficiency in maintaining databases and spreadsheets.
  • Experience interacting with various staff levels within a large organization, both in person and over the phone.
  • Familiarity with systems for extracting and interpreting information in an accessible format.
  • Ability to work independently and manage one's own workload effectively.

Desirable Experience:

  • Experience with NHS terms and conditions.
  • Background in Medical Personnel administration.

Essential Knowledge:

  • Proficient in Microsoft Office applications, including Outlook, Word, and Excel.

Desirable Knowledge:

  • Understanding of NHS systems such as ESR.
  • Awareness of recruitment processes and policies.

Essential Skills:

  • Strong communication and interpersonal skills.
  • Excellent written and verbal communication abilities.
  • Capability to draft letters and reports.
  • Ability to interpret numerical data.
  • Tact and diplomacy in all interactions.
  • Attention to detail in all tasks.
  • Ability to prioritize and manage conflicting demands.
  • Demonstrated initiative and ability to work without supervision.

Desirable Skills:

  • Advanced typing proficiency.

Other Requirements:

  • High level of IM&T skills across all Microsoft Office applications.
  • Accurate data entry skills.
  • Strong team player with flexibility to collaborate with colleagues to ensure timely delivery of high-quality work.
  • Creative and innovative problem-solving abilities.
  • Willingness to learn new systems and processes.
  • Commitment to confidentiality regarding all employee and hospital information.
  • Ability to navigate complex issues effectively.
  • Proficiency in using web-based software packages, including NHS Electronic Staff Records.