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Examinations Officer

2 months ago

Rochester, Medway, United Kingdom THE CHARALLE GROUP Full time

Job Summary

The Charalle Group is seeking a highly organized and detail-oriented Examinations Officer to join our team. As an Examinations Officer, you will be responsible for the coordination and administration of examinations, ensuring the integrity and security of exam materials.

Key Responsibilities

  • Manage all public and internal examinations throughout the school year, providing an effective and efficient service to staff and students.
  • Liaise with Department Heads regarding examination boards and syllabuses studied to examination level.
  • Process all entries for examinations taken throughout the year.
  • Be responsible for the electronic transmission of entries to exam boards and the subsequent checking thereof.
  • Liaise with the Heads of Department and SENCO regarding Special Examination Arrangements.
  • Provide timetables and invigilation timetables in advance of examination sessions, including mock exams and end of year exams, as well as all public exam seasons.
  • Provide and present relevant exam information (e.g. results and coursework deadlines) to students and parents, including the organisation of results day and their own attendance at school on results day.
  • Work efficiently on any queries, re-mark requests and missing marks following results day, including assisting students in clarification of grades and making contact with exam boards as necessary.
  • Be responsible for the security of exam and test papers and to ensure the safe and efficient despatch of scripts and other materials to the examination boards, examiners and moderators.
  • Plan and monitor expenditure from the exams budget and report accordingly.
  • Organise exams invigilation, including the sourcing of external invigilators where appropriate.

Requirements

  • Ability to work independently and show initiative when problem solving.
  • Good knowledge of examination boards and procedures.
  • Ability to supervise large numbers of students.
  • Ability to recruit, coordinate and train a team of invigilators.
  • Excellent communication skills with various stakeholders, including exam boards, Senior Leadership Team, Lead Teachers, teachers, students, and parents.
  • Good level of education, with 5+ A*-C grades GCSE and Level 3 qualifications or equivalent.
  • Excellent ICT skills, including Word, Excel, Email, and Internet.
  • Excellent knowledge of SIMS or ability to learn.
  • Ability to work independently, with attention to detail and accuracy.
  • Meet deadlines and be very organized.
  • Make decisions, take initiative, and have experience of working in a school environment.
  • Experience of using exam board ICT software for exam entry, downloading of results, appeals, amendments, etc.
  • Up-to-date knowledge of educational courses on offer in schools.
  • Good knowledge of SIMS Exams module.