Examinations Coordinator

2 weeks ago

Rochester, Medway, United Kingdom THE CHARALLE GROUP Full time

Examination Officer Job Description

The Examination Officer will be responsible for the coordination and administration of examinations at THE CHARALLE GROUP Secondary School. This includes managing effective and efficient administration of internal and external exams in accordance with awarding body rules for exam administration in a secure and consistent manner.

Key Responsibilities:

  • Manage all public and internal examinations throughout the school year, providing an effective and efficient service to staff and students.
  • Liaise with Department Heads with regard to the relevant examination boards and syllabuses studied to examination level.
  • Process all entries for examinations taken throughout the year.
  • Be responsible for the electronic transmission of entries to exam boards, and the subsequent checking thereof.
  • Liaise with the Heads of Department and SENCO with regard to Special Examination Arrangements.
  • Provide timetables and invigilation timetables in advance of examination sessions, including mock exams and end of year exams, as well as all public exam seasons.
  • Provide and present relevant exam information (e.g. results and coursework deadlines) to students and parents, including the organisation of results day and their own attendance at school on results day.
  • Work efficiently on any queries, re-mark requests and missing marks following results day, including assisting students in clarification of grades and making contact with exam boards as necessary.
  • Be responsible for the security of exam and test papers and to ensure the safe and efficient despatch of scripts and other materials to the examination boards, examiners and moderators.
  • Plan and monitor expenditure from the exams budget and report accordingly.
  • Organise exams invigilation including the sourcing of external invigilators where appropriate.

Requirements:

  • Ability to work independently and show initiative when problem solving.
  • Good knowledge of examination boards and procedures.
  • Ability to supervise large numbers of students.
  • Ability to recruit, coordinate and train a team of invigilators.
  • Ability to communicate effectively using good interpersonal skills with various stakeholders including exam boards, Senior Leadership Team, Lead Teachers, teachers, students, parents.
  • Good level of education 5+ A*-C grades GCSE with En/Ma and Level 3 qualifications or equivalent.
  • Excellent ICT skills: Word, Excel, E-mail, Internet.
  • Excellent knowledge of SIMS or ability to learn.
  • Ability to work independently.
  • Attention to detail and accuracy.
  • Meet deadlines.
  • Very organised.
  • Make decisions.
  • Take initiative.
  • Experience of working in a school environment.
  • Experience of use of exam board ICT software used for exam entry, downloading of results, appeals, amendments etc.
  • Up to date knowledge of educational courses on offer in schools.
  • Good knowledge of SIMS Exams module.

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