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Facilities Operations Coordinator
2 months ago
We are seeking a highly organized and proactive Facilities Assistant to join our Facilities Team at Ideal Personnel and Recruitment Solutions.
This is an exciting opportunity for a motivated individual to support our Facilities and Health & Safety Manager and staff across our office locations. The successful candidate will play a key role in ensuring the day-to-day operations of the business run smoothly, while providing professional support alongside facilities, health and safety, and environmental management.
Key Responsibilities:- Ensure buildings and offices are compliant with legislative requirements
- Purchase inventory, stock, and office furniture as required, within budget, and meeting regulatory and legislative requirements
- Take responsibility for garden maintenance and maintenance of indoor plants
- Set up meeting rooms and seminars with the correct equipment for staff members
- Adhere to brand standards and ensure consistency of branding across offices
- Provide cover for front-of-house assistance, including reception duties, answering calls, meeting and greeting clients and contractors, and assisting colleagues with enquiries
- Comply with procedures for the safe keeping of documents and files
- Provide ad-hoc cover on Reception, answering phones, emails, greeting clients, and helping staff with queries
- Complete other facility administrative tasks as required
- IT literacy in Microsoft applications such as Outlook, Word, Excel, and PowerPoint
- Ability to organize and manage workload priorities effectively
- Ability to use initiative to produce solutions and ways forward that contribute to business goals
- Possess strong communication skills
- Excellent collaboration skills to develop relationships with colleagues and external service providers
- Ability to analyze information and present it simply and accurately
- Hardworking with strong attention to detail
We appreciate the interest of all applicants, but due to the high volume of responses, we may not be able to respond to every application immediately. If your skills and experience match this role or any other vacancy we may have, we will contact you within 72 hours of receiving your application.
