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Divisional Administrative Support Specialist

2 months ago

Glasgow, Glasgow City, United Kingdom The Salvation Army Full time

Job Summary:

The Salvation Army is seeking a highly organized and detail-oriented Administrative Support Specialist to join their team at the Divisional Headquarters. As a key member of the team, you will provide administrative support to the Divisional Operations Manager and staff, ensuring the smooth operation of the division.

Key Responsibilities:

  • Provide administrative support to the Divisional Operations Manager and staff, including managing calendars, coordinating meetings, and preparing correspondence.
  • Manage and respond to general inquiries from other organizations and individuals, ensuring timely and professional communication.
  • Arrange meetings and take minutes as required, maintaining accurate records and ensuring confidentiality.
  • Conduct financial processes, including processing invoices and utilizing the Salvation Army accounting system.
  • Manage room bookings, including arranging equipment, catering, and room layouts as needed.
  • Maintain both computer databases and hard copy filing systems, ensuring confidentiality and adhering to data protection policies.
  • Assist with the administration and organization of divisional events and initiatives, ensuring seamless execution.
  • Provide administrative support to other Salvation Army churches within the division as requested.
  • Undertake any other duties that fall within the scope of the role.

Requirements:

  • Previous experience in a similar administrative role within a busy and varied work environment.
  • Excellent interpersonal, communication, and organizational skills.
  • A strong appreciation of and commitment to working within The Salvation Army's Christian ethos and key values.