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Financial Administrative Assistant
3 months ago
Our client, a leading and forward-thinking legal practice, is seeking a Financial Administrative Assistant to provide essential support within the Private Client division.
Key Responsibilities- Deliver exceptional service to clients by offering comprehensive secretarial and administrative assistance to a minimum of two attorneys.
- Manage incoming calls and address client inquiries in the absence of the assigned lawyer.
- Welcome clients visiting the office without prior appointments, addressing their questions, taking messages, and documenting relevant information.
- Initiate and conclude client files in accordance with established protocols, including conducting online compliance checks and assisting with manual risk assessments.
- Perform typing duties for attorneys, ensuring accuracy and attention to detail.
- Oversee document management tasks, including the tracking and logging of legal documents entering and exiting the firm.
- Coordinate with external typing services to compile work received, ensuring all necessary enclosures are prepared for dispatch.
- Collaborate with the finance team to guarantee precise and timely financial administration, including processing transaction requests through the firm's management system.
- Report any technical issues related to IT, telecommunication, and printing equipment.
- Contribute to team efforts by providing broader secretarial and telephone coverage as needed.
- Assist with various client and administrative tasks, including compliance and risk management activities.
- Adhere to and familiarize oneself with the firm's policies and procedures.
- Strong command of grammar and spelling.
- Excellent written and verbal communication abilities.
- Proficient in relevant software applications.
- Exceptional organizational and administrative skills, with the capacity to prioritize tasks effectively.
- Demonstrated initiative and the ability to maintain composure under pressure.
Salary: £25,000 - £30,000, commensurate with experience.
- Working Hours: Monday to Friday, 9:00 AM to 5:15 PM, with hybrid options available post-probation.
- Generous holiday allowance of 25 days, plus an additional 2 days during the festive season.
- Pension contributions and outstanding training opportunities.
Red Door Recruitment is dedicated to promoting equality, diversity, and inclusion within our workforce, while actively working to eliminate unlawful discrimination. For further details, please visit our website.
