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General Manager's Assistant
2 months ago
We are seeking a highly organized and motivated individual to join our team as a General Manager's Assistant. This role will provide support to the General Manager and the operations team in our UK Fulfillment Centers.
Key Responsibilities- Event Planning and Coordination: Plan, coordinate, and organize onsite employee engagement events for associates, including competitions, celebrations, and handouts, and manage associated budgets and deadlines throughout the year.
- Communication and Stakeholder Management: Plan events according to the site's needs, prepare posters and campaigns to promote events, and work with stakeholders to deliver and implement site projects.
- Site Charity Champion: Act as the site Charity Champion in the community, coordinating the site charity budget, working with central teams to embed network initiatives alongside local charity donations and campaigns.
- Leadership Team Support: Manage the network recognition programmes onsite for associates and drive participation amongst your leadership team and associate population.
- Diary Management and Administration: Be responsible for the overall direction and coordination of the leadership team's travel and administration, including diary management and recording actions of meetings and driving these to resolution on behalf of the General Manager.
- Visitor Coordination: Welcome and coordinate visitors, on behalf of the General Manager and leadership team of the Fulfillment Center.
- Experience: Experience managing events and activities for large numbers, including budget management, supplier sourcing, oversight, and delivery.
- Communication Skills: Ability to communicate effectively, both verbally and in writing, with a variety of groups, such as senior management, peers, and outside contacts.
- Organizational Skills: Ability to prioritize and deliver multiple assignments while also serving as a point of contact for a large team.
- Problem-Solving Skills: Ability to complete complex tasks and projects in a timely manner with little to no guidance, react with appropriate urgency to situations that require a quick response, and take effective action without manager direction.
- Technical Skills: Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
- Integrity and Discretion: High levels of integrity and discretion.
- Cultural Fit: Ability to make a positive contribution to the company's culture that fosters diversity, equity, and inclusion in the workplace.
- Education: Degree-level qualification or equivalent.
