Purchase Ledger Assistant

4 weeks ago

Oxford, Oxfordshire, United Kingdom 2M Employment Solutions Full time
Purchase Ledger Assistant Role Summary

Ethical Property provides flexible workspace to a range of impact organizations, such as charities, non-profits, and social enterprises. We have 17 centres across the UK and more than 250 tenants.

The Purchase Ledger Assistant plays a crucial role in ensuring financial information for the organization is accurate, timely, and robust.

Main Responsibilities
  • Maintenance and management of the ledgers on the accounting system:
    • Process all purchase invoices for EPC and managed contracts, within the existing procedures, including coding, posting to the accounting system, obtaining authorization, preparing invoices for payment, creating BACS files, sending out remittances.
    • Management of the ledger, including allocation of payments, supplier statement reconciliations, supplier queries.
    • Processing credit card statements, reconciling receipts, checking adhesion to travel and expense policy.
    • Processing employee expenses, reconciling receipts, checking adhesion to travel and expense policy.
    • Dealing with internal queries from colleagues on invoices and payments
    • Filing all purchase ledger paperwork, physically and electronically.
  • Bank and Cash:
    • Posting bank payments and bank receipts on the account software.
    • Processing petty cash receipts and payments for Head Office and other locations.
    • Preparation of purchase ledger BACS payments for approval.
    • Filing bank statements and other paperwork.
    • Reconciling all bank accounts and petty cash accounts
    Other Responsibilities
    • Ad hoc tasks as required by the Finance Director or Head of Finance.
    • Continuous review and improvement of internal process in consultation with colleagues, to improve the services we provide to tenants.
    • Attending company-wide events such as the annual Staff Conference, Christmas party, training, and any other commitments.
    Person Specification

This is a busy, demanding, and responsible role that requires an individual with both customer service and practical skills and a positive attitude.

The person we are looking for will need:

  • AAT qualified/part qualified or qualified by experience. Study package available for the successful candidate.
  • Significant experience in running purchase ledgers and bank reconciliations.
  • Ability to act quickly and effectively using their own initiative.
  • Meticulous attention to detail.
  • Good organisational skills and the ability to prioritise work, multi-task, and remain flexible.
  • Ability to work under pressure and to tight deadlines.
  • Excellent communication skills at all levels.
  • To be a team player, but able to work alone when required.
  • To be trustworthy, personable, and reliable.
  • A commitment to provide a good service to our tenants, suppliers, and colleagues.
  • Excellent IT skills, including computerised accounts packages, Microsoft Office, and at least to intermediate level in Excel.
  • A commitment to social and environmental issues.
Contractual Details

This is a permanent contract role with a three-month probationary period. The role's benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays.

We offer a company contribution up to 7% to a pension dependent on the scheme as well as other benefits.

Please note, you must be eligible to work in the UK in order to apply for this role. No agencies.

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