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Office Coordinator

2 months ago

Dorchester, Dorset, United Kingdom Poundbury Cancer Institute Full time

Position Overview

Are you seeking a role that allows you to enhance your professional skills while contributing to a meaningful cause?

We are excited to announce an opening for a dedicated individual to join our team as an Office Coordinator at Poundbury Cancer Institute. This position has been established to support our expanding outpatient services, which encompass a variety of specialties. Proficiency in IT is crucial as you will engage with multiple software systems. Strong interpersonal abilities and a commitment to professional growth will make you an excellent fit for this role.

The standard working hours will be full-time from Monday to Friday, with occasional requirements to cover evening or weekend clinics.

If you aspire to be part of an organization that prioritizes its employees and strives to provide exceptional care to our patients, we encourage you to consider this opportunity.

We offer a competitive starting salary based on experience, along with potential for advancement.

Key Responsibilities

  • To maintain a courteous, respectful, and supportive demeanor, upholding our organizational values and ensuring confidentiality.
  • To provide administrative support to the team.
  • To effectively utilize software features, including templates, reporting, and patient information management.
  • To manage incoming phone calls, screening and directing them as necessary.
  • To take, prepare, and distribute meeting minutes as required.
  • To handle incoming and outgoing correspondence, ensuring proper dispatch using the designated mailing services.
  • To accurately record and store information in compliance with company policies.
  • To order and maintain sufficient supplies of office materials.
  • To assist colleagues by providing coverage during staff absences.
  • To operate and maintain all equipment in accordance with company guidelines.
  • To manage and update online presence as needed.
  • To participate in team meetings and undertake additional responsibilities as assigned by the Operations Manager.
  • To complete all necessary training relevant to the position.

About Us

Poundbury Cancer Institute is dedicated to delivering comprehensive outpatient services designed to meet the needs of our community. Our facility aims to enhance access to care and improve health outcomes for our patients.

Our center is equipped with modern facilities and a commitment to continuous professional development for our staff.

Personal Attributes

Essential Qualities

  • A willingness to learn and grow.
  • A friendly demeanor complemented by a good sense of humor.
  • Professional appearance and conduct.
  • Enthusiastic, trustworthy, and dependable.
  • Patient, tolerant, tactful, and discreet.
  • Ability to recognize personal limitations and proactively seek development opportunities.

Skills and Knowledge

Essential Skills

  • Excellent verbal and written communication abilities.
  • Strong time management skills with the ability to meet deadlines independently.
  • Effective problem-solving capabilities.
  • Proficiency in minute-taking.
  • Strong organizational skills.
  • Ability to interact with service users in a professional and considerate manner.

Experience

Essential Experience

  • Familiarity with computer systems, including Microsoft Office Suite and relevant software.

Desirable Experience

  • Background in a healthcare setting.
  • Experience with managing online platforms.