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Programme Management Office Lead
2 months ago
About the Role
We are seeking a highly skilled Programme Management Office Lead to join our team at the Department for Science, Innovation & Technology. As a key member of our Programme Management Office, you will play a critical role in ensuring the successful delivery of our transformation programme.
Key Responsibilities
- Provide assurance and reporting services to support the programme's objectives and governance requirements.
- Develop and lead effective reporting and assurance processes, ensuring timely and accurate delivery of reports to stakeholders.
- Build and maintain relationships with workstream leads and other key stakeholders to ensure effective communication and collaboration.
- Manage briefing and reporting documents, and respond to ad-hoc requests, ensuring accurate record-keeping.
- Undertake accurate reporting minutes and notes, including managing and tracking follow-up actions for programme meetings.
- Gather insights to improve reporting across the programme, establishing best practices and improving data accuracy and consistency.
- Work closely with the Matrix PMO team to ensure a harmonious and joined-up approach to reporting, enabling timely and accurate production and issue of information.
- Provide advice and support to the Head of the Matrix PMO, preparing and presenting insights and progress reporting information.
Requirements
- Experience working in complex and large-scale transformation programmes, with a background in Programme/Project environment or PMO experience, particularly in Assurance and Reporting.
- Ability to assimilate and analyze information and data from various sources, writing clear and concise presentations, reports, and submissions.
- Engage and persuade stakeholders at all levels in a complex environment, working with and advising Senior Management.
- High level of English and IT literacy, including knowledge of office applications such as PowerPoint, Excel, and other reporting applications.
- Effective communication and engagement skills, with the ability to manage multiple work activities and change priorities quickly.
- Good drafting skills, with the ability to build new documentation and regularly review existing products in line with good document management practices.
Desirable Qualifications
- P3O (Portfolio, Programme, Project Office) or Prince2 Practitioner certification.
- Experience working in a shared service environment, particularly in Corporate Services, such as HR, Finance, Procurement, or Digital.
Behaviours
- Delivering at Pace
- Working Together
- Communicating and Influencing
- Managing a Quality Service
Technical Skills
- Assurance
- Planning
Benefits
The Department for Science, Innovation and Technology offers a competitive mix of benefits, including:
- A culture of flexible working, such as job sharing, homeworking, and compressed hours.
- Automatic enrolment into the Civil Service Pension scheme, with an average employer contribution of 27%.
- A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
- An extensive range of learning and professional development opportunities.
- Access to a range of retail, travel, and lifestyle employee discounts.
Office Attendance
The Department operates a discretionary hybrid working policy, which provides for a combination of working hours from your place of work and from your home in the UK. The current expectation for staff is to attend the office or non-home based location for 40-60% of the time over the accounting period.
