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Executive Assistant

2 months ago

London, Greater London, United Kingdom IMMIGRATION CONNECTION LTD Full time

About Us:

At Immigration Connection Ltd., we are a leading provider of comprehensive immigration services to individuals and businesses. Our team of experts offers exceptional client care and has a high success rate in complex immigration cases.

Position Overview:

We are seeking a highly driven and organized part-time Executive Assistant to support our director, administrative coordinator, and OISC-registered legal advisors. The successful candidate will be responsible for managing scheduling, coordinating complex tasks, and maintaining office systems.

Key Responsibilities:

  • Manage scheduling for the director and executive team
  • Coordinate complex scheduling and calendar management
  • Plan and orchestrate daily tasks for the executive team
  • Perform administrative tasks, including bookkeeping and maintaining filing systems
  • Organize and maintain office systems
  • Handle executive communications, including emails and correspondence
  • Prepare and edit documents, reports, and presentations
  • Organize and prepare for meetings, including creating agendas and taking minutes
  • Ensure follow-up on action items from meetings
  • Organize events, retreats, and webinars
  • Maintain professionalism and confidentiality

Requirements:

  • Bachelor's degree in Business, PR, Marketing, Communication, or a related field (preferred but not required) or equivalent experience
  • Experience as an EA in a law firm (desired but not required)
  • Fluency in English with excellent verbal and written skills
  • Turkish speakers preferred
  • Strong time-management and organizational skills
  • CRM knowledge, proficiency with office productivity tools, and adaptability to new software
  • Ability to maintain confidentiality
  • Excellent communication and client management skills
  • Experience in budget and expense oversight preferred

What We Offer:

Competitive salary based on experience, Monday to Friday, 5 hours a day, and a dynamic work environment.