HR Administrator
2 days ago
About the Role
SmartStream is seeking a highly skilled and experienced HR Administrator to join our team. As an HR Administrator, you will play a key role in supporting the HR function and ensuring the smooth operation of our global HR activities.
Key Responsibilities
- Update and maintain our HR systems and databases.
- Support the tracking of global employee relations activities and provide regular reports to the HR team.
- Issue new employee contracts and arrange inductions for new starters.
- Support global immigration administration and work closely with the Global HR Advisor.
- Monitor and track global employee probations and escalate any issues to the HR Advisor.
- Coordinate all vetting and re-vetting activities and report on SmartHR.
- Support in global employee surveys, data reporting, and agreed objectives.
- Monitor and track global employee attendance levels and leave, and produce monthly Bradford factor reports.
- Produce monthly and quarterly HR reports, including absence, KPIs, and other ad-hoc reports.
- Monitor the Global HR inbox and respond to queries, escalating when required.
- Monitor HR GDPR requirements and deliver on agreed activities.
- Support in the maintenance and review of HR policies and guides.
- Support in the creation of checklists to help standardize HR practices and manager guides.
- Become a Sage People super user and monitor all 'cases', system adaptations, and updates.
- Support with the annual performance review program, objective progression, and reporting.
- Support the HR Administrator in the creation and maintenance of all employee digital files, ensuring archiving of leavers and cleansing of information held in line with the Data Protection Act/GDPR.
- Manage and support the leaver process and exit interview process, producing reports and diary management for the HR Manager and HR Advisor.
- Support the HR team with all additional HR administration requirements.
- Any other duties as required.
- Keep up-to-date with the latest HR trends and best practice.
Requirements
- Good working knowledge and experience in HR administration.
- Awareness of UK employment law.
- Able to work in a fast-paced and constantly changing business environment.
- Excellent communication and interpersonal skills essential.
- Excellent accuracy with data input and attention to detail.
- Experience in working effectively to meet deadlines.
- Fluent in English.
- Excellent organizational skills.
- An interest in global HR and immigration.
Desirable Skills
- Working knowledge of current legislation – HR and Immigration.
- Working knowledge of Sage People.
- Previous experience of global HR / global immigration.
Qualifications
CIPD or equivalent qualification advantageous.
Benefits
- 25 days annual leave, rising to 28 with length of service.
- Company pension scheme matching up to 5% of salary.
- Private medical insurance, up to Family cover.
- Flexible benefits platform.
Equality Statement
SmartStream is an equal opportunities employer. We are committed to promoting equality of opportunity and following practices which are free from unfair and unlawful discrimination.
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