Senior Purchasing Coordinator

3 weeks ago

Cardiff, Cardiff, United Kingdom Arcadis Full time

Arcadis stands as a global leader in providing sustainable design, engineering, and consultancy solutions for both natural and constructed environments.

With a dedicated workforce of over 36,000 individuals across more than 70 nations, we are committed to enhancing the quality of life. Each team member plays a vital role in our mission. By harnessing the collective strength of diverse and inquisitive minds, we can tackle the world's most intricate challenges and create a greater impact together.

Position Overview:

The Senior Procurement Assistant will facilitate the comprehensive procurement process for goods and services, aiding in-country procurement personnel, various stakeholders, and GSSC procurement within the P2P framework. This position is situated in the United Kingdom.

Reports to the Procurement Manager, Source-to-Invoice.

Key Responsibilities:

Individual Responsibilities:

Aid in resolving complex, language-specific challenges. Provide support to Accounts Payable regarding purchase order-related invoicing matters. Assist internal users with Supplier/PR/PO inquiries. Manage change and support suppliers transitioning to Purchase Orders. Foster relationships through various stakeholder channels to deliver assistance. Collaborate with cross-functional teams to leverage knowledge, resources, and ensure uniformity while sharing best practices. Work alongside Accounts Payable counterparts to address purchasing holds and related issues. Coordinate with the DtR team to resolve purchasing holds and other concerns. Support both Direct and Indirect Procurement in maintaining purchasing documentation (controls).

Shared Responsibilities:

Assist with the CWK process. Monitor the DtR Mailbox for notifications regarding new CWKs and extensions. Update the CWK listing as necessary. Generate CWK orders for new CWKs and adjust existing orders as required due to rate changes. Assist in establishing CWK Override rates. Review failed receipt reports weekly. Address queries and resolve issues related to CWK timesheet amendments and corrections. Support Accounts Payable in resolving CWK invoice issues. Assist with offline CWK processes.

Primary Contacts:

Global Procurement Team Global Source-to-Invoice Team In-country Procurement Teams Accounts Payable Team DtR Team Project Management & Finance Teams

Qualifications & Experience:

To excel in this role, candidates should possess:

Proven experience in a procurement environment within a large, complex matrix organization (preferably in a source-to-invoice P2P context). Ability to collaborate effectively with multidisciplinary teams towards a shared objective. Demonstrated agility, motivation, strong time management skills, and effective communication abilities to build robust relationships. Familiarity with Microsoft tools and services, as well as an ERP system. Procurement qualifications are highly desirable. Knowledge of Oracle ERP systems is advantageous but not mandatory. Attention to detail is crucial for this role, along with the capacity to manage multiple tasks simultaneously. Strong time management skills are essential, as this role serves as a shared resource.

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