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Commercial Conveyancing Legal Secretary

2 months ago

Nottingham, Nottingham, United Kingdom Talk Staff Group Limited Full time
Job Description

We are seeking a highly motivated and experienced Executive Assistant to join our team at Talk Staff Group Limited in Nottingham city centre. As an Executive Assistant, you will provide administrative support to our team and business, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  1. Provide personal administrative support to the wider team and business, including managing diaries and calendars, arranging meetings and travel, and filing emails and attachments.
  2. Attend meetings and take minutes, ensuring accurate and timely recording of discussions and decisions.
  3. Open and close files, process and triage conflict searches on new files, and update and maintain files as required.
  4. Audio type and produce records when necessary, and manage business events, including planning and coordinating logistics.
  5. Data inputting on our CRM system, processing invoices and expenses, and handling cheque requests and money in and money out.
  6. Ensure appropriate documentation is available prior to all meetings, and perform general office duties such as printing and filing.
Requirements:
  1. Previous Executive Assistant or Administration experience, ideally in a legal or professional services environment.
  2. Strong knowledge of MS Office and CRM systems, with excellent communication and interpersonal skills across all levels of the business.
  3. Strong organisational skills, with the ability to prioritise workload and maintain attention to detail.
  4. Experience of booking complex travel arrangements, and ability to work in a fast-paced environment.
What We Offer:
  1. A competitive salary of £25,000 per annum.
  2. Full-time Monday to Friday 9am - 5pm, with 25 days holiday plus banks.
  3. A pension scheme, interest-free transport season ticket loan, and recognition awards.

We are an equal opportunities employer and welcome applications from all qualified candidates. If you are a motivated and experienced Executive Assistant looking for a new challenge, please submit your application.