Document Management Specialist

5 days ago

Birmingham, Birmingham, United Kingdom VINCI Building UK Full time

Job Title: Document Controller

Location: On Site

About the Role:

We are seeking a highly organized and detail-oriented Document Controller to join our team at VINCI Building UK. As a Document Controller, you will play a critical role in managing the project common data environment (CDE) and providing ongoing training and support to project stakeholders.

Key Responsibilities:

  • Manage and maintain all published design documentation in line with industry standards and procedures.
  • Implement the project CDE, including the project file structure, virtual file links, email file links, security rights, workflows, and voting rights.
  • Undertake regular checks of assigned security rights and manage user permissions.
  • Validate metadata assigned to design documentation and input VCUK Asset Data.
  • Verify that all published design documentation meets the current approved status and monitor the flow of design documentation.
  • Manage the printing of project design documentation and maintain and control the hard copy record of all project design documentation on site.
  • Ensure that all As-Built Drawings, O&M Manuals, Health and Safety File, and Post Construction Stage BREEAM documentation is uploaded to the project CDE.
  • Monitor to ensure that site teams are working to the latest issue of design documentation and capture 'Best Practice' to share with the CDE user group.
  • Support all users of the project CDE in its application and use, providing guidance and training as appropriate.
  • Perform general administrative tasks as required.

Requirements:

  • Comprehension of industry standard naming conventions.
  • Competent experience with Viewpoint for Project, along with the Microsoft suite of tools, specifically Excel, Teams, and SharePoint.
  • Experience of working on construction projects with large volumes of data and information from various sources.

About VINCI Building UK:

VINCI Building UK is a leading construction company that delivers new build, refurbishment, and associated fitout works across various sectors, including education, healthcare, industrial, air, retail, commercial, and mixed-use. We focus on technical excellence and experience to sustainably deliver best value for our clients. Our goal is to build strong partnerships with our customers and stakeholders to ensure success by unlocking their strategic vision and turning it into a deliverable scheme.

We are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy. Fairness, Inclusion, and Respect (FIR) at VINCI Building UK is about recognizing and celebrating each other's differences and what they bring to the team. We commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

We recognize the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles, which include working from home to enable employees to balance their working life with other priorities.

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