Logistics Professional – Newport, UK
2 months ago
We are seeking a highly motivated and detail-oriented Logistics Coordinator to join our team at GP Logistics. As a Logistics Coordinator, you will play a critical role in ensuring the smooth operation of our logistics operations.
Key Responsibilities- Obtain all necessary documentation and information from warehouse keepers, owners of goods, and exporters prior to the movement of goods.
- Prepare and complete accurate export and import documentation via third-party software or government portals.
- Communicate and email various documentation to clients, warehouse keepers, hauliers, and agents.
- Input accurate data into our operating system, Datafreight.Net.
- Calculate accurate invoice sales within our operating system, Datafreight.Net.
- Develop and maintain strong working relationships with clients, warehouse terminal personnel, and other stakeholders.
- Assist the Manager – Revenue & Customs / Director, Newport in the training and support of new employees in the role of Logistics Coordinator.
- Promptly communicate problems, particularly emergency situations, in accordance with established emergency response procedures.
- Attend offsite and onsite training courses to build knowledge and experience.
- Work out-of-office hours, evenings, and weekends as per our departmental rota system or directed by the department manager/director.
- Update and invoice jobs to clients.
- Ensure our operating system, Datafreight.Net, is updated in a timely manner.
- Complete customer care responses within the required timescale.
- Ability to work to strict timescales in a fast-paced environment.
- Deal with internal and external account queries.
- Maintain good and effective working relationships with the Manager – Revenue & Customs / Director, Newport, members of the local office staff team, members of the Newport 24-hour Emcs support team, and work colleagues at other offices.
- Take reasonable care of your own health, safety, and well-being, as well as that of your work colleagues and other personnel who may be affected by your actions or omissions.
- Be responsible for promptly reporting accidents, 'near miss' incidents, dangerous occurrences, and unsafe working practices to the Director as per established company health and safety procedures.
- Communicate any updated local information received to the Manager – Revenue & Customs / Director, Newport.
- Undertake any other reasonable duties as and when requested by your Manager – Revenue & Customs / Director, Newport.
To be considered for this role, you should have either:
- A minimum of one full year of experience in the industry in an equivalent position.
- Proven competency as a Logistics Coordinator with GP Logistics.
The ideal candidate will have:
- Excellent interpersonal and communication skills.
- Meticulous attention to detail.
- Self-discipline, reliability, and ability to work to set time frames, often out-of-office hours.
- Absolute reliability to complete all documentation to the highest possible standard, unattended and unsupervised.
- Ability to think rationally and act promptly when faced with unexpected problems that require urgent attention.
- Opportunity to continue education by taking part in HMRC or third-party training studies/courses.
- Ability to take every opportunity to learn as much as possible about different types of HMRC procedures and comply with the latest HMRC procedures in relation to Emcs and Export.
- Development of a good understanding of all contacts in the commercial chain.
- Internal: Manager – Revenue & Customs / Director, Newport, Logistics Team members, Assistant Manager, Senior Ships Agents, and Trainee Ships Agents.
- External: Clients, Warehouse Keepers, Ship's Masters and crew, port authority and terminal staff, and other port service providers.
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