Facilities Manager Assistant

1 month ago

Edinburgh, Edinburgh, United Kingdom CBRE Full time
Job Title: Assistant Building Manager

Role Purpose:

To support the Senior Facilities Manager with the day-to-day management and operational activities in line with all health and safety, environmental and company procedures, related general legislation and client/tenant requirements.

This includes ensuring the adherence to the budgetary costs and customer service standards and management of onsite personnel.

Key Responsibilities:

  • Ensure the fabric of the building both externally and internally is maintained and serviced to a high standard in accordance with the management contract and agreed budgets.
  • Assist with the drafting, control and reporting of the service charge budget and expenditure for the site(s) in conjunction with the Building Manager, Senior Facilities Manager and surveyor as applicable.
  • Carry out regular inspection audits of the site(s) and take/organise remedial action if and when required.
  • Work in conjunction with the Building Manager, key stakeholders and external clients ensuring a maintenance and repair programme is in place.
  • Participate at regular tenant meetings in conjunction with the Building Manager and property and asset management colleagues as applicable.
  • Ensure all health and safety audits carried out in accordance with the planned programme and all follow-up actions carried out within due timetable.
  • Ensure fire and other evacuations are carried out on a regular basis in accordance with the health and safety requirements.
  • Liaise with local authorities as appropriate.
  • Manage major work programmes in conjunction with the Building Manager and specialist consultants on-site.
  • Assist the Building Manager in producing management reports in accordance with the needs of the business.
  • Assist the Building Manager with the compilation of external contracts in conjunction with the Procurement Department.
  • Oversee and regularly review the work carried out by the contractors to ensure the required standards are achieved and maintained in accordance with the contractual agreement.

Person Specification/Requirements:

  • Good standard of education.
  • Previous experience of working within a facilities environment in a supervisory or management role.
  • Knowledge of the technical aspect of premises management.
  • Excellent customer service, interpersonal and communication skills.
  • A good awareness of Health and Safety legislation and knowledge of environmental protection requirements.
  • IT literate together with an understanding and experience of industry-specific IT applications.

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