Administrative Support Specialist

1 week ago

Bolton, United Kingdom Bennett and Game Recruitment LTD Full time

Job Summary:

Bennett and Game Recruitment LTD is seeking an experienced Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will provide comprehensive administrative support to ensure the smooth operation of the office.

Key Responsibilities:

  • Manage reception duties, including greeting clients, handling general inquiries, and maintaining a professional atmosphere.
  • Maintain and organize office files, both electronic and paper, ensuring they are up-to-date and easily accessible.
  • Handle incoming and outgoing mail, including scanning, filing, and distributing correspondence.
  • Order and manage office supplies, ensuring stock levels are maintained.
  • Client Support:
    • Assist in the preparation and formatting of client documents, reports, and correspondence.
    • Schedule and coordinate client meetings, including booking meeting rooms and preparing necessary materials.
    • Maintain client records and databases, ensuring all information is accurate and current.
    • Assist with onboarding new clients, including setting up accounts and ensuring all necessary documentation is completed.
  • Team Support:
    • Provide administrative support to the accounting and tax teams, including data entry, filing, and document preparation.
    • Assist with the preparation and submission of client invoices and statements.
    • Support the coordination and organization of team events, meetings, and training sessions.
    • Perform other administrative duties as required to support the smooth running of the office.

Requirements:

  • Previous experience in an administrative or office support role, preferably within a professional services environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills, with a professional and friendly demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
  • Familiarity with accounting software and CRM systems is a plus.
  • High level of attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Reliable and trustworthy, with a high degree of confidentiality.

Benefits:

  • Competitive salary, circa £25k.
  • Comprehensive benefits package including pension scheme, health insurance, and more.
  • Supportive and collaborative working environment.
  • Flexible working arrangements.

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