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Contract Management Officer

2 months ago

Wigan, Wigan, United Kingdom Wrightington, Wigan & Leigh NHS Foundation Trust Full time
Job Description

Job Title: Contracts Officer

Job Summary:

We are seeking a highly organized and enthusiastic individual to join our Procurement team as a Contracts Officer. The successful candidate will be responsible for the overall management of the Trust's maintenance and service contracts.

Key Responsibilities:

  • Undertake eProcurement systems support activities to ensure efficient and effective purchasing processes.
  • Assist in ensuring that the Trust's purchasing activities are undertaken in a timely and cost-effective manner.
  • Responsible for sourcing goods, negotiating best value, and processing supplier transactions.
  • Work closely with the Trust's Accounts Payable section to match orders to invoices and resolve any outstanding issues.
  • Deal with any issues requiring investigation, such as goods returned to suppliers, and work with the Trust's finance team to bring to resolution.
  • Produce regular management reports to ensure that users have the appropriate information to aid business decision-making.
  • Provide management information as and when requested.
  • Provide routine advice to the Trust's departments and project teams on tendering requirements, ensuring that the procurement process is run smoothly and in the best interests of the Trust.
  • Have day-to-day responsibility for advising upon and undertaking procurement activities, including the purchase of goods and services up to a maximum of £50k.
  • Provide professional procurement advice and supporting documentation to focus groups set up to consider the Trust's purchasing activities.
  • Support clinicians in organizing product trials, analyzing quotations, and undertaking evaluations to ensure best value purchasing practice.
  • Ensure that recommendations for purchases are fully explained using relevant evaluation criteria, delivered in accordance with timescales and within budget.
  • Assist the eProcurement manager in maintaining the Trust's purchasing catalogues, ensuring accurate, relevant, and up-to-date information.
  • Work in conjunction with NHS Supply Chain, Shared Business Services (SBS), and other relevant collaborative organizations to ensure that the Trust is maximizing benefits through nationally awarded agreements where possible.
  • Support the Trust's eProcurement manager in ensuring that the terms of these agreements are reflected within the Trust's catalogues.
  • Provide support and advice to the internal users of the Trust's procurement system.
  • Manage the commercial interface between the Trust and the market place through regular contact with end users and supplier representatives.
  • Keep abreast of changes within the Trust and external markets, ensuring that key users are updated as required.
  • Develop opportunities to work in partnership with other Trusts to improve value for money.

About Wrightington, Wigan & Leigh NHS Foundation Trust:

We are a proud provider of acute hospital and community services to the people of the Wigan Borough and surrounding areas. We value our staff and believe that 'happy staff, makes for happy patients.' We have a recognized track record in staff engagement and living our values 'the WWL Way.'

We are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We welcome applications from all sections of society and value the benefits a rich and diverse workforce brings to our community.