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Property Services Officer

2 months ago

London, Greater London, United Kingdom CMS Distribution Full time

This is an exciting opportunity for a proactive and solutions-focused Property Services Officer to join CMS Distribution, as part of the Property Services team, to drive excellence in Property Maintenance Services and Health and Safety Compliance for our UK and International sites.

The role will have a range of responsibilities, from Property Maintenance and Support Services, Relocation, Fit-out, Dilapidations and General Interior Decorating projects, Process Improvements, Health and Safety Compliance, Security Management, as well as collaborating with other teams, including working closely with our IT team to ensure our sites are safe, fun and functional environments.

The ideal candidate will have experience of managing corporate in-house facilities, driving safety, cost management, efficiency and scalability of services. You will be passionate and driven to deliver exceptional service, putting the business's best interests first.

Key Responsibilities:

  • Monitor compliance to local law, regulations, standards and policies.
  • Support with project managing facilities projects, including refurbishments and relocations.
  • Ensure that contractor safety is managed at all times.
  • Support the supplier management strategy; Mechanical and Electrical Contracts, Buildings Maintenance, Utilities, Security, Cleaning etc.
  • Organise contractors e.g. maintenance, plumbers, electricians when needed to ensure that sites are not lacking necessary facilities for prolonged periods of time.
  • Work collaboratively with IT to deliver exceptional service to our people.
  • Drive culture of continuous improvement ensuring agreed departmental targets are achieved and exceeded whilst managing costs and performance in line with budgets and mitigating variances.

Security Management:

  • Support our overall Security strategy and ensure security measures are actioned.
  • Support business continuity measures, in collaboration with IT.
  • Manage security contractors.

Health and Safety:

  • Working closely with our Property and Compliance Team, the role will be responsible for monitoring H&S objectives and targets across the organisation. As well as delivering the strategic framework for the management of Health, Safety & Environmental standards, engaging stakeholders across the business to ensure that these standards are understood and embedded.
  • Keep abreast with new HSE legislation and best practice developments that may affect the organisation, ensuring that when necessary, policies, procedures and processes are appropriately updated.
  • Identify and advise on current and future requirements and ensuring that systems, policies and processes are in place to support the continuing development of a HSE/ HAS (and any other H&S regulatory body) culture across the organisation.
  • Working with the People Development team to assist in the identification of Health & Safety training needs for UK and International CMS employees.
  • Management of Health and Safety Committee meetings for UK and International sites when required.
  • NEBOSH Safety Accreditation or IOSH desirable.
  • Evidence of working collaboratively with stakeholders to find and agree relevant and timely property and facilities solutions.
  • Territory specific experience in Facilities Management services.
  • Experience of building fit outs and managing office moves- desirable.
  • In-depth knowledge of Health and Safety legislations in the UK and Internationally.
  • Experience in managing and administrating facilities and office budgets.
  • Commercially focussed, resilient, flexible and adaptable to change.
  • Flexible, possesses good influencing skills and is prepared to challenge the status quo.
  • Willing to travel to our different business locations when the business requires you to do so.