Business Operations Coordinator

3 weeks ago

Seascale, Cumbria, United Kingdom Mitie Full time

Job Overview

We are seeking a highly organized and detail-oriented Business Support Coordinator to join our team at a state-of-the-art police training facility. As a key member of our facilities management team, you will be responsible for providing administrative support to the Technical Facilities Manager and ensuring the smooth operation of our facilities.

Main Responsibilities

  • Update our CAFM system weekly to meet contractual SLAs.
  • Collate and produce monthly reports for the Technical Facilities Manager within contract SLAs.
  • Arrange subcontractor attendance to site for planned maintenance, project tasks, and ensure all QHSE paperwork is in line with Mitie procedures.
  • Track project work and costs for the Technical Facilities Manager.
  • Escort service partners around the facility.
  • Keep all statutory documentation up to date and track any changes made (QHSE, CoSHH, and RAMS).
  • Order parts and materials to ensure uninterrupted work while ensuring cost savings in line with the contract.
  • Cover for the Technical Facilities Manager during leave as liaison between client and Mitie.

Requirements

  • Have a good basic education, with good written and spoken English and basic mathematical skills.
  • Be able and confident to make decisions on your own and problem-solve issues.
  • Ability to communicate and delegate at all levels.
  • Be a team player with a flexible and adaptable approach.
  • Have a sound comprehension of any company and legislative Health and Safety, Environmental impacts, and Risk Assessment Procedures.
  • Ability to prioritize own workload according to contract needs.
  • Have good literacy, maths, and computer skills.
  • Previous administration knowledge is beneficial.
  • Must submit to NPPV 3 Police Vetting within 3 months of starting date.

Person

  • Must be able to work under strict timeframes and understand any relevant service level agreements.
  • To be committed to the delivery of excellent customer service.
  • Must be flexible regarding working hours and fall into the required shift pattern as deemed suitable to meet contract requirements. Overtime as required to cover leave/absence paid at standard rate.

We offer a range of benefits to support your lifestyle, including a virtual GP, financial wellbeing assistance, and access to high street discounts through our MiDeals platform. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan. Our employees are recognized through our Mitie Stars program, with cash prizes and a top prize of £10,000.

We are committed to progressing your career and offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

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