Executive Personal Assistant

3 weeks ago

London, Greater London, United Kingdom job switch ltd Full time
Overview


We are seeking a dedicated Personal Assistant to provide exceptional administrative support to the Dean of School and collaborate effectively with other administrative personnel.

Key Responsibilities

  • Manage all correspondence for the Dean, including logging, sorting, redistributing, and responding as necessary.
  • Assist the Dean in prioritizing correspondence and actions.
  • Oversee the distribution of outgoing communications.
  • Draft standard letters and memos as required.
  • Facilitate effective communication with internal and external stakeholders at various levels, including national and governmental entities.
  • Perform word processing and audio typing for letters, reports, and other documents using appropriate software.
  • Organize and support meetings by preparing agendas, taking minutes, and distributing action items.
Personal Organization Support

  • Maintain and manage the Dean's calendar and appointments.
  • Keep track of senior staff coverage within the department.
  • Document staff sickness and annual leave.
  • Coordinate travel and accommodation arrangements for the Dean and others as needed.
  • Prepare necessary files and documents for meetings and interviews.
  • Assist with financial documentation processes, including purchase orders and invoices.
  • Manage and prioritize email communications effectively.
Essential Knowledge, Skills, and Attributes

  • Proven experience as a Personal Assistant or in a similar role.
  • Familiarity with computerized systems and databases.
  • Proficient in Microsoft Office Suite and electronic filing systems.
  • Experience in a customer-focused environment.
  • Minimum GCSEs in English Language and Maths at Grade C or equivalent.
  • Typing and IT qualifications or equivalent experience.
  • Ability to present information professionally.
  • Strong organizational skills and ability to work under pressure.
  • Effective communication skills, both verbal and written.
  • Confidentiality and discretion in handling sensitive information.
  • Ability to work independently and as part of a team.
  • Flexibility and adaptability in work approach.
Desirable Qualifications

  • Experience in an educational setting.
  • A-level qualifications or equivalent.
  • Shorthand skills.
  • Willingness to learn audio typing.
Job Type: Temp to perm
Pay: £12.00-£12.22 per hour
Schedule: Day shift
Experience Required: Minimum 3 years as an Executive Assistant, 1 year as a Personal Assistant, and 4 years in an administrative role.
Work Location: In-person
Reference ID: RQ

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