Purchase Ledger Clerk

6 days ago

Coventry, Coventry, United Kingdom SF Recruitment Full time
Job Description

**Job Title:** Purchase Ledger Clerk

**Job Type:** Full-time

**Company:** SF Recruitment

**Location:** Coventry

**Job Reference:** N/A

**About the Role:

We are seeking a highly organized and detail-oriented Purchase Ledger Clerk to join our team. As a Purchase Ledger Clerk, you will be responsible for ensuring that all invoices and payment requests are accurately processed and recorded in a timely manner.

Main Responsibilities:

  • To ensure that all invoices and payment requests are checked and inputted into the organization's ledger promptly and accurately.
  • To query invoices with suppliers and other payment requests as necessary and to resolve queries from suppliers and other stakeholders (internal and external).
  • To prepare purchase ledger supplier reconciliations to supplier statements as and when required.
  • To be aware of VAT relief if applicable on purchases and to arrange for credit notes if necessary.
  • To monitor unauthorized invoices, ensuring these can be traced and queries resolved quickly.
  • To scan all invoices and ensure the invoice is sent to the correct budget holder for approval.
  • To ensure the correct ledger codes are used.
  • To maintain all payments through bank to Purchase Ledger.
  • To manage Direct Debit payments.
  • To control cash flows to ensure effective cash flow forecasting and reporting.
  • To file all paid invoices and related reports.
  • To obtain signatories for payments and Bacs.
  • To work collaboratively with the other PL assistant to ensure all activities are completed in line with business expectations, supporting each other to ensure knowledge is shared.
  • To identify opportunities for implementing improvements to the Purchase Ledger process and take responsibility for their implementation, guaranteeing its enforcement to all stakeholders.
  • To have experience in implementing management based on measurable performance (KPI's).
  • To have experience in dealing with troubleshooting with a varied range of Facility Managers.
  • To undertake any other reasonable duties as requested from time to time by the Accounts Manager and/or the Financial Director.

Requirements:

  • A good understanding of the finance function, particularly purchase ledger administration.
  • Previous experience of working within a finance environment.
  • An understanding of purchase ledger systems and experience of processing a high volume of invoices and interrogating anomalies.
  • Any experience of Navision or working in manufacturing would be ideal but not essential.

What We Offer:

  • Study support is on offer.
  • Progression is available with the route into financial accounts for the right person.

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