Finance Systems and Reporting Coordinator

4 weeks ago

StocktononTees, Stockton-on-Tees, United Kingdom North Tees & Hartlepool NHS Foundation Trust Full time

Position Overview

An excellent opportunity exists to become a part of the Systems and Reporting division at North Tees and Hartlepool NHS Foundation Trust as a Finance Systems and Reporting Coordinator. We are in search of a motivated, diligent, and proactive individual to join our team on a permanent basis.

Reporting to the Deputy Systems, Reporting and Subsidiary Accountant, the successful candidate will assist in all aspects of systems enhancement within the finance division. Additionally, they will be responsible for supporting corporate reporting obligations and ensuring that external statutory submissions accurately represent the financial status of the organization.

The role also involves providing comprehensive financial services to the Trust's subsidiary entities, aiming to achieve financial sustainability.

We invite applications from individuals who possess the enthusiasm, commitment, and capability to contribute positively. If you believe you can fulfill this role, we would be pleased to receive your application.

Key Responsibilities

The successful candidate will:

  • Assist in the preparation and generation of departmental reports and returns, including those for submission to regulatory bodies and organizational management.
  • Support the creation of working papers throughout the year for both internal and external audits.
  • Ensure compliance with departmental standards and deadlines, producing high-quality documentation for all tasks undertaken.
  • Accurately input data, including journals and financial records, while maintaining databases.
  • Contribute to the development and maintenance of annual budgets, ensuring alignment with service needs.
  • Manage journal entries as part of month-end and year-end processes, as directed by the Deputy Systems, Reporting and Subsidiary Accountant.
  • Play a vital role in maintaining the department's intranet site, ensuring it provides accessible and useful information for users, and regularly updating content based on user feedback.
  • Assist in the creation and distribution of the department's annual reporting schedule, monitoring adherence to this timeline.
  • Support the Deputy Systems, Reporting and Subsidiary Accountant in compiling and producing working papers for balance agreements and resolving any arising queries.
  • Facilitate the timely processing of debtor invoice requests to support the organization's cash flow.
  • Handle procurement requests on behalf of the department as instructed.
  • Manage and process user requests related to financial systems.
  • Provide assistance with inquiries related to procurement orders.
  • Offer support to other financial services teams as needed.
  • Perform additional duties as assigned.
  • Assist in maintaining the financial ledger, including user changes, report generation, and general upkeep.
  • Help maintain the authorized signatories database, ensuring proper documentation is completed for audit purposes.
  • Conduct user surveys related to the intranet site and propose actions based on feedback received.

Qualifications

Essential

  • 5 GCSEs A*-C or equivalent experience.
  • NVQ Level 3 or equivalent experience.

Desirable

  • AAT Intermediate Level or equivalent experience.

Experience

Essential

  • Proficient knowledge and experience in utilizing Microsoft Windows and Office applications.

Desirable

  • Experience working in a busy finance environment.
  • Familiarity with Oracle Cloud applications.

Knowledge

Essential

  • Ability to communicate financial information effectively to both financial and non-financial personnel in a professional manner.

Skills

Essential

  • Maintain effectiveness in the face of change.
  • Identify problems and their underlying causes.
  • Communicate effectively both verbally and in writing.
  • Deliver high levels of customer satisfaction.
  • Demonstrate strong interpersonal skills.
  • Exhibit numerical proficiency.
  • Plan and manage time efficiently.
  • Uphold high work standards.
  • Work with a high degree of accuracy.
  • Meet deadlines consistently.
  • Input and analyze data within the finance general ledger to generate standard and ad hoc reports.

Management/Supervision

Essential

  • Collaborate effectively as a team player to achieve shared objectives.
  • Exhibit flexibility to meet service needs while adhering to agreed timelines for individual tasks.

Communication

Essential

  • Possess excellent verbal and written communication skills.

Finance and Resource Management

Essential

  • Ability to work under pressure and adapt to changing priorities and tight deadlines.
  • Demonstrate strong organizational skills.

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