Project Coordinator

3 weeks ago


Mansfield, Nottinghamshire, United Kingdom Macildowie Recruitment and Retention Full time
Project Administration Role

Macildowie Recruitment and Retention is seeking a highly skilled and organized Project Administration professional to join our team. As a key member of our office, you will provide administrative support to our Project Management teams, ensuring the smooth operation of our projects.

Key Responsibilities:
  • Provide administrative support to project teams, including answering phones, responding to visitors, and maintaining office records.
  • Assist with the coordination of project documentation, including the preparation of reports, presentations, and tenders.
  • Support the management of project schedules, including monitoring progress and chasing deadlines.
  • Maintain accurate records of project progress, including tracking signatures and completion of documents.
  • Provide typing and transcription services, including meeting minutes and other project-related documents.
  • Assist with the introduction of new systems and processes, ensuring seamless integration with existing workflows.
  • Coordinate site visits between contractors and clients, ensuring timely and efficient communication.
  • Maintain an accurate library of working documents, ensuring all documents are logged, referenced, and version controlled.
  • Control and monitor the validity of supplier insurance databases, ensuring timely submissions of new supplier forms and questionnaires.
  • Support the maintenance of a staff training matrix, arranging regular company-provided CPD sessions internally.
  • Maintain an accurate log of IT equipment, ensuring all devices are allocated and accounted for.
Requirements:
  • Highly proficient in Microsoft Office packages.
  • At least 3 years' administration experience.

This is a full-time, office-based role, working Monday to Friday, 37.5 hours per week. Please submit your application, including your home postcode, to ensure your CV is reviewed by the relevant consultant.


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