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Procurement and Contract Administrator

2 months ago

Maidenhead, Windsor and Maidenhead, United Kingdom Executive Network Group Full time
Job Description

Executive Network Group is seeking an experienced Interim Contracts & Procurement Specialist to join our client on an interim basis for a couple of months. This role is based on-site, 5 days a week, and involves managing the procurement process, negotiating contracts, and ensuring compliance with company policies and relevant regulations.

Key Responsibilities
  • Contract Management
    • Draft, review, and negotiate contracts and agreements with suppliers.
    • Ensure all contracts comply with company policies and legal requirements.
    • Maintain accurate records of all contracts and manage renewals and terminations.
  • Procurement Process
    • Oversee the end-to-end procurement process, from requisition to payment.
    • Develop and implement procurement strategies to achieve cost savings and efficiency.
    • Conduct market research to identify potential suppliers and evaluate their capabilities.
  • Supplier Management
    • Establish and maintain strong relationships with key suppliers.
    • Monitor supplier performance and address any issues or disputes.
    • Conduct supplier audits and assessments to ensure compliance with company standards.
  • Stakeholder Collaboration
    • Work closely with internal stakeholders to understand their procurement needs and provide appropriate support.
    • Coordinate with legal, finance, and other relevant departments to ensure smooth procurement operations.
    • Provide training and guidance on procurement policies and procedures to internal teams.
  • Compliance and Risk Management
    • Ensure all procurement activities adhere to ethical standards and regulatory requirements.
    • Identify and mitigate procurement-related risks.
    • Stay updated on industry trends and changes in regulations affecting procurement.
  • Reporting and Analysis
    • Prepare and present regular reports on procurement activities, savings, and supplier performance.
    • Analyse procurement data to identify opportunities for improvement and cost optimisation.
    • Contribute to the development of procurement metrics and KPIs.
Requirements
  • Bachelor's degree in Business Administration, Supply Chain Management, or a related field, preferably with a focus on procurement.
  • 5 years' experience in procurement and contract administration, preferably within the UK.
  • Experience with a variety of service contracts and compliance (e.g., Know Your Counterparty (KYC), Third Party Due Diligence (TPDD)).
  • Proficiency with procurement software and systems (e.g., SAP, Coupa, DocuSign).