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Executive Assistant

4 weeks ago

Wembley, United Kingdom Activ Full time

About the Role

Activ is seeking a highly motivated and experienced Executive Assistant to provide operational and administrative support to the Executive Director & the Executive Manager, Strategy and Digital. This role requires excellent communication skills, a strong customer-centric focus, and the ability to provide support in a dynamic and fast-paced environment.

Key Responsibilities

  • Coordinate all aspects of administrative support to two Executives, including travel, correspondence, and diary/email management;
  • Stay abreast of business activities that impact the Executive team and communicate regularly to ensure objectives are met;
  • Prepare and review complex documents and board reports, which include financial, customer, and industry components;
  • Arrange meetings, facility visits, seminars, and conferences on behalf of the Executive Director and Manager;
  • Act as an intermediary on behalf of the Executive Director and Manager, including responding to and resolving incoming enquiries and liaising with external stakeholders.

Requirements

  • Recent experience in an Executive Assistant position for a mid to large organisation;
  • Advanced competency with Microsoft suite of products and the ability to facilitate meetings using a range of technology;
  • Demonstrated ability to research and report on issues showing maturity of judgement and discretion;
  • Exceptional report writing skills with previous experience in providing board papers;
  • Well-organised, proactive, intuitive, discrete, communicative, efficient, and flexible aptitude.

What We Offer

  • Generous benefits, including salary-sacrificing options, flexible work options, training, and staff benefits;
  • A dynamic and fast-paced work environment with opportunities for growth and development;
  • A supportive and inclusive team culture with a strong focus on customer service.

How to Apply

To apply for this exciting opportunity, please submit your current CV and a few questions answered. As part of the recruitment process, you will be required to complete pre-employment screening, including a video interview. All applicants must have the right to work in Australia and be willing to obtain or already have a National Police Clearance, NDIS worker screening check, and NDIS Worker Orientation Module.