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Administrative Support Officer for Academic Partnerships
2 months ago
We are seeking a highly organized and detail-oriented Academic Operations Coordinator to join our team at University College Birmingham. The successful candidate will provide administrative support for all Higher Education placements and visa compliance, ensuring seamless delivery of our HIRED Strategy.
Main Responsibilities- Placement Administration: Provide administrative support to the HIRED team in managing the administration of all mandatory and optional Higher Education placements and DBS applications, including dealing with confidential information through our online DBS platform, CRM, and student dashboards.
- Visa Compliance: Manage visa compliance and paperwork requirements for all international students on Higher Education placements, liaising with other internal departments as necessary.
- Record Management: Process and maintain accurate records for HIRED purchase requisitions and purchase orders, liaising with UCB finance department.
- Placement Data Management: Input all aspects of placement information on Inplace (our student database), including employer and student details.
- Placement Monitoring: Monitor placement visits and upload visit forms to Student Dashboards.
- Mentor Management: Manage Higher Education placement mentors across the wider UCB academic teams.
- Office Support: Monitor stationery stock, marketing materials, and order replacements as necessary, as well as make arrangements for meetings, presentations, and interviews.
- Safeguarding and Data Protection: Commit to upholding the principles of Safeguarding and the PREVENT agenda, ensuring practice is in line with the requirements of the General Data Protection Regulations.
- Team Support: Provide support to the wider team where needed and assist with office reception duties.
The ideal candidate will possess excellent organizational and communication skills, with the ability to work effectively in a team environment. A strong attention to detail and ability to maintain confidentiality are essential.
