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Financial Records Coordinator

2 months ago

Hitchin, Hertfordshire, United Kingdom Accountancy Action Full time
Job Summary

The Accounts Assistant will provide critical support to the finance team at Accountancy Action, assisting with a variety of accounting tasks, including financial record maintenance, reconciliations, and processing of invoices. The ideal candidate will possess excellent organizational and numerical skills, with a preference for candidates who have prior experience or exposure to service charge accounting.

Key Responsibilities
  • Financial Record Maintenance
    • Assist in maintaining accurate financial records for a portfolio of properties or clients.
    • Process invoices, payments, and receipts in a timely manner.
    • Ensure that financial data is recorded accurately in the accounting system.
  • Reconciliations
    • Perform regular bank and account reconciliations to ensure consistency and accuracy.
    • Assist in the reconciliation of service charge accounts, identifying discrepancies and reporting issues to senior staff.
  • Service Charge Support
    • Provide assistance in the preparation and review of service charge budgets.
    • Help with the reconciliation of service charge accounts and year-end statements.
    • Support property managers with service charge queries, ensuring accurate and timely responses.
  • Accounts Payable and Receivable
    • Process and manage supplier invoices, ensuring correct coding and approval.
    • Monitor outstanding receivables and assist with credit control procedures.
    • Ensure timely and accurate payment runs.
  • Financial Reporting
    • Assist with the preparation of monthly management accounts and other financial reports.
    • Provide ad hoc financial data and analysis as required by the finance team.
  • Administrative Support
    • Assist with the filing and organization of financial documents.
    • Support the finance team with day-to-day administrative tasks, including data entry and document management.
Qualifications and Skills
  • Education
    • AAT qualification (or working towards) or equivalent.
    • Degree in Accounting, Finance, or related field is preferred but not essential.
  • Experience
    • Previous experience in an accounting or finance role.
    • Exposure to service charge accounting or property management is preferred but not essential.
    • Experience with accounting software (such as Sage, QuickBooks, or Xero) is beneficial.
  • Skills
    • Strong numerical skills with high attention to detail.
    • Proficient in Microsoft Excel and other MS Office applications.
    • Ability to work well in a team and communicate effectively.
    • Strong organizational and time-management skills.
    • A proactive approach to problem-solving and learning.
Key Competencies
  • Strong attention to detail and accuracy.
  • Ability to manage multiple tasks and deadlines.
  • Good communication skills, both written and verbal.
  • Eagerness to learn and develop in a fast-paced environment.