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Travel Management Coordinator

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Westhill, Aberdeenshire, United Kingdom aaa consulting Full time
Position Overview

As a Travel Coordinator at aaa consulting, you will play a crucial role in facilitating seamless travel experiences for our employees. Your expertise will ensure that all travel arrangements are executed efficiently and in accordance with company policies.

Key Responsibilities
  • Travel Arrangement Coordination: Collaborate with travel suppliers to identify and secure cost-effective travel options, including flights, accommodations, and transportation.
  • Purchase Order Management: Ensure all travel and accommodation bookings are supported by approved purchase orders.
  • Travel Policy Guidance: Provide employees with information regarding travel policies, visa requirements, and necessary documentation.
  • Itinerary Preparation: Create and distribute comprehensive travel itineraries that encompass flight details, hotel bookings, transportation arrangements, and meeting schedules.
  • Accuracy Assurance: Verify that all travel arrangements align with employee preferences and requirements.
  • Compliance Management: Work with immigration advisors and travel suppliers to ensure travelers meet all necessary requirements, including visa clearances and health regulations.
  • Invoice Reconciliation: Manage and track invoices to ensure adherence to company policies and budget constraints.
  • Issue Resolution: Assist employees in addressing any travel-related challenges, such as cancellations or lost luggage.
  • Travel Profile Maintenance: Maintain and update employee travel profiles in collaboration with travel suppliers, ensuring all relevant information is accurate and secure.

Your attention to detail and commitment to providing exceptional service will be key to your success in this role.