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Executive Assistant

2 months ago

Tunbridge Wells, Kent, United Kingdom Loch Associates Group Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our Managing Director. As a key member of our team, you will be responsible for managing the MD's diary, scheduling meetings, and ensuring that all tasks are completed to a high standard.

The ideal candidate will have at least five years of experience in a similar role at C-Suite level in a Professional Services firm. You will have excellent multitasking skills, attention to detail, and the ability to work independently or as part of a team.

Key Responsibilities:

  • Providing administrative support to the Managing Director, including managing the MD's diary, scheduling meetings, and ensuring that all tasks are completed to a high standard.
  • Managing internal meetings, creating agendas, taking minutes, and ensuring follow-ups are undertaken.
  • Using the CRM system proactively to help the MD manage and develop client relationships.
  • Tracking and coordinating all Business Development activity, ensuring that follow-up tasks are diarised and actioned.
  • Booking in networking events, completing PO forms, and arranging travel and accommodation as required.
  • Providing private support to the MD as required.
  • Organising a filing system and file maintenance.
  • Planning and booking team events as required.
  • Ad-hoc project work as required.
  • Answering telephone calls in a professional and friendly manner.
  • Meeting and greeting visitors to the office.
  • Providing clerical, secretarial, and organisational support, including drafting/making amendments to correspondence and documents and copy typing for the Managing Director.
  • Taking phone calls, providing information to callers, and taking and passing on messages in a professional and timely manner.
  • Filing/managing emails and contacts using Pipedrive.
  • Assisting with calendar management, scheduling client meetings, and making relevant arrangements as requested.
  • Taking notes at formal meetings.
  • Working with the wider support team to provide administrative support to the wider team as required.
  • Proactively addressing problems in the office, working independently or with others to identify solutions.
  • Supervising Support team and overseeing allocation of daily work.

Requirements:

  • At least five years' experience in a similar Executive Assistant role at C-Suite level in a Professional Services firm.
  • An understanding of employment law preferred but not essential.
  • Prior experience of supervising administrative staff preferred.
  • Proactive attitude, always looking for improvements or extra steps to improve the client journey.
  • Brilliant communication skills and able to build strong working relationships with team and clients.
  • Excellent multitasking skills.
  • Attention to detail.
  • Critical thinker and problem-solving skills.
  • Team player.
  • Good time-management skills.
  • Great interpersonal and communication skills.
  • Typing speed of at least 60 wpm.
  • Excellent Microsoft Word and Excel skills.
  • Educated to degree level (or equivalent).

We are a dynamic and growing company, and we are looking for a talented Executive Assistant to join our team. If you are a highly skilled and experienced professional with a keen eye for detail and organisational excellence, we invite you to apply for this exciting opportunity.