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Logistics Coordinator
2 months ago
Job Title: Logistics Coordinator
Location: Newport
Salary: £24,000 - £25,000 a year
Hours: Full time. Temporary to permanent flexible hours between 7am-6pm this will be 5 days a week. Covering Saturdays and Sundays and 3 other days in the week
The Recruitment Co. is seeking a skilled Logistics Coordinator to join our team based in Newport. As a Logistics Coordinator, you will be responsible for arranging the importation and exportation of various commodities on behalf of our clients, arranging quotations to new and existing clients in a timely manner, and obtaining all the required documentation, information, and times as instructed/requested by clients or your Manager/Director.
Main Responsibilities:
- Liaise with clients once new shipments requests are received in a timely manner.
- Check systems to obtain correct transport dimensions and weights.
- Create bookings in bespoke software.
- Request quotations from hauliers, agents, and carriers.
- Forward official quotations to clients for approval.
- Book shipments with hauliers, agents, and carriers ensuring the correct client information and paperwork is created and adhered to.
- Liaise with collection and delivery contacts, including hauliers, on a daily basis.
- Obtain invoices and proof of delivery.
- Update and invoice jobs to clients dealing with internal and external account queries.
- Obtain all the required documentation and information from clients.
- Be responsible for the accurate preparation and completion of Import and Export Customs Declaration and Delivery documentation via third-party bespoke software or Government Portal.
- Communicate/email various documentation to clients, hauliers, agents, and carriers.
- Prepare and complete all data input with accurate information within our operating system 'Datafreight.Net'.
- Accurately calculate Invoice Sales within our operating system 'Datafreight.Net'.
- Develop and maintain strong working relationships with clients, hauliers, agents, and carriers.
- Assist the Manager/Director in the training and support of new Employees in the role of Logistics Coordinator.
- Prompt communication of problems, in particular emergency situations in accordance with established Emergency Procedures.
Required Experience:
- Ideally some form of Logistics experience or Knowledge (Not essential)
- Previous Customer service and Admin experience in an office environment is essential
- Be highly self-motivated, able to work independently and within a close-knit operational team.
- Have excellent interpersonal and communication skills.
- Be able to demonstrate a meticulous attention to detail.
- Be self-disciplined, reliable, and capable of working to set time frames, often out-of-office hours.
- Logistics/Freight forwarding experience full containers/less than full containers air freight
