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Training and Communications Coordinator
2 months ago
Job Title: Training and Communications Coordinator
Job Summary:
The Marketing and Communications department at Search is seeking a highly organized and detail-oriented Training and Communications Coordinator to support the smooth running of our global function. As a key member of our team, you will provide administrative, financial, and project management support to ensure the success of our marketing and communications initiatives.
Key Responsibilities:
- Coordinate a schedule of meetings for the Marketing and Communications department, including monthly calls and staff retreats, and attendance at major conferences.
- Support planning processes and manage planning documentation from across the globe and with regional Marketing and Communications teams.
- Provide project management support for key external events or communication priority projects, which may involve dealing with multiple teams across the globe.
- Handle team administrative tasks, such as coordination of subscriptions, updating SharePoint pages, and providing invoicing support.
- Provide support on special communications projects as required.
- Administrative support for the Marketing and Communications department, including travel logistics and associated invoices.
- Diary coordination and PA support for the Chief Communications Officer, including diary management, dealing with correspondence, invoices, and expenses, travel arrangements and itineraries, preparing and managing meeting papers, organizing meetings, events, and conference calls, and appointments, minute taking, and facilitation.
- Work closely with other PAs, as well as the Office Services team, ensuring good teamwork and effective task management as assigned by the Chief Communications Officer.
Requirements:
- Experience of handling basic financial tasks such as processing invoices.
- Knowledge of basic evaluation tools, such as surveys to assess the success of campaigns.
- Well-developed IT skills, including the use of standard software packages (SharePoint, Word, Excel, PowerPoint, and Adobe Acrobat).
- Interest/experience in one of the following fields of communication is desirable: events, social media, web editorial, audio-visual.
- Experience of note-taking and distributing meeting outcomes.
- Project management experience with the ability to manage long-term projects alongside short-term, urgent tasks, and meeting tight deadlines.
Preferred Qualifications:
- Excellent verbal and written communication skills.
- Ability to combine self-management when working alone with productive team membership.
Search is an equal opportunities recruiter and welcomes applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation, or age.
