Executive Assistant to Deputy Director General EMBL and Director EMBL-EBI
1 month ago
About the Role
EMBL and EMBL-EBI are seeking a highly skilled and proactive individual to join our Directors' Office as an Executive Assistant to the Deputy Director General and Director EMBL-EBI. This is an exciting opportunity to provide comprehensive support to senior leadership and contribute to the efficient management of schedules, correspondence, and meeting actions.
Key Responsibilities
- Manage the Deputy Director General's schedule, anticipating and resolving conflicts, and ensuring seamless coordination with internal and external stakeholders.
- Handle incoming and outgoing communications, using judgment to act independently, delegate, or escalate as necessary, and maintain organized filing systems to ensure confidentiality of all records.
- Track and ensure follow-up on all actions for the Deputy Director General, and draft and prepare high-quality documents and correspondence.
- Coordinate meetings, events, and reviews, including EMBL-EBI Senior Management Team meetings, Distinguished Lecturer Seminar series, and high-profile VIP visits.
- Provide administrative support to EMBL-EBI and EMBL, including supervisory responsibility for Directors' Office PA and Team Admin, and ensure seamless operations.
- Take and follow up on minutes for meetings involving the Deputy Director General, and process and manage expenses, ensuring timely reimbursement.
Requirements
- Degree level or equivalent professional experience, with a proven track record of relevant executive/director-level support in a large organization or C-suite management.
- Excellent spoken and written English, with good knowledge of Windows, MS Office, email, and web applications.
- Excellent rapport and communication skills, persuasive interpersonal skills, and the ability to build and maintain constructive relationships with internal and external stakeholders.
- Experience in dealing with an international staff and an awareness and understanding of cultural differences, flexibility to respond to changing priorities, and self-motivation and resilience.
- Ability to work both independently with minimum supervision and as part of a wider support team, to tight or shifting deadlines, and willingness to get involved in other project work as necessary.
What We Offer
- Contract duration: 3 years (renewable up to 9 years)
- Grading: Grade 6 (Monthly salary starting at £3,456 after tax) + Other paid benefits and allowances based on circumstances
- Reference number: EBI02275
How to Apply
Please submit your application, including your CV and a cover letter, to [insert contact information]. We look forward to hearing from you.
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Hinxton, United Kingdom Embl-Ebi Full timeJob Title: Executive Assistant to Deputy Director General EMBL and Director EMBL-EBIThis is an exciting opportunity to join the Directors' Office at EMBL-EBI as an Executive Assistant to the Deputy Director General and Director. The successful candidate will provide comprehensive support to the Deputy Director General, ensuring the efficient management of...
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Hinxton, United Kingdom Embl-Ebi Full timeJob Title: Executive Assistant to Deputy Director General EMBL and Director EMBL-EBIWe are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Deputy Director General and Director of EMBL-EBI. The successful candidate will be responsible for managing the Deputy Director General's schedule, handling...
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Hinxton, United Kingdom Embl-Ebi Full timeJob Title: Executive Assistant to Deputy Director General EMBL and Director EMBL-EBIWe are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Deputy Director General and Director of EMBL-EBI. The successful candidate will be responsible for managing the Deputy Director General's schedule, handling...
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Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleEMBL and EMBL-EBI are seeking a highly skilled and proactive individual to join our Directors' Office as an Executive Assistant to the Deputy Director General and Director EMBL-EBI. This is an exciting opportunity to provide comprehensive support to senior management, ensuring the efficient management of schedules, correspondence, and meeting...
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Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleEMBL and EMBL-EBI are seeking a highly skilled and proactive individual to join our Directors' Office as an Executive Assistant to the Deputy Director General and Director EMBL-EBI. This is an exciting opportunity to provide comprehensive support to senior management, ensuring the efficient management of schedules, correspondence, and meeting...
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Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleEMBL and EMBL-EBI are seeking a highly skilled and proactive individual to join our Directors' Office as an Executive Assistant to the Deputy Director General and Director EMBL-EBI. This is an exciting opportunity to provide comprehensive support to senior leadership and contribute to the efficient management of schedules, correspondence, and...
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Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleEMBL and EMBL-EBI are seeking a highly skilled and proactive individual to join our Directors' Office as an Executive Assistant to the Deputy Director General and Director EMBL-EBI. This is an exciting opportunity to provide comprehensive support to senior leadership and contribute to the efficient management of schedules, correspondence, and...
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Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleEMBL and EMBL-EBI are seeking a highly skilled and proactive individual to join our Directors' Office as an Executive Assistant to the Deputy Director General and Director EMBL-EBI. This is an exciting opportunity to provide comprehensive support to senior leadership and contribute to the efficient management of schedules, correspondence, and...
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Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleEMBL and EMBL-EBI are seeking a highly skilled and proactive individual to join our Directors' Office as an Executive Assistant to the Deputy Director General and Director EMBL-EBI. This is an exciting opportunity to provide comprehensive support to senior leadership and contribute to the efficient management of schedules, correspondence, and...
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Hinxton, United Kingdom Embl-Ebi Full timeJob SummaryEMBL and EMBL-EBI are seeking a highly skilled and proactive individual to provide comprehensive support to the Deputy Director General and Director of EMBL-EBI. The successful candidate will be responsible for managing the Deputy Director General's schedule, handling correspondence, and coordinating meetings and events.Key ResponsibilitiesManage...
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Hinxton, United Kingdom Embl-Ebi Full timeJob SummaryEMBL and EMBL-EBI are seeking a highly skilled and proactive individual to provide comprehensive support to the Deputy Director General and Director of EMBL-EBI. The successful candidate will be responsible for managing the Deputy Director General's schedule, handling correspondence, and coordinating meetings and events.Key ResponsibilitiesManage...
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Hinxton, United Kingdom Embl-Ebi Full timeRole OverviewEMBL-EBI is seeking a highly skilled and proactive individual to provide comprehensive support to the Deputy Director General and Director. The successful candidate will be responsible for managing schedules, correspondence, and meeting actions, as well as providing administrative support to the Directors' Office.Key ResponsibilitiesManage the...
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