Senior Administrator

2 weeks ago


Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time
Senior Administrator Job Description

Are you a highly organized and detail-oriented individual with a passion for managing office operations? Our client, a leading architecture firm, is seeking an experienced Senior Administrator to join their team.

Key Responsibilities:
  • Office Maintenance: Oversee the upkeep and cleanliness of the office space, ensuring a comfortable and productive work environment.
  • Purchasing and Procurement: Manage office supplies, stationery, and parking permits procurement, ensuring timely and cost-effective delivery.
  • Office Systems: Coordinate phones, mobiles, printers, and IT systems with the support of IT professionals, ensuring seamless communication and data management.
  • Company Policies and Handbooks: Ensure compliance with company policies and maintain employee handbooks, promoting a culture of transparency and accountability.
  • Holiday and Sick Records: Coordinate insurance policies and maintain records, ensuring accurate and timely reporting.
  • Supporting the Team: Book meeting rooms, assist with event planning, and provide general support to the team, fostering a collaborative and productive work environment.
  • HR and Legal Support: Work alongside the company solicitor on various HR and legal matters, including recruitment, interviewing schedules, and GDPR compliance.

In addition to the above, your skills in finance, accounts, and payroll will also be utilized, including:

  • Accounts Responsibilities: Manage company bank transactions and allocate them to correct ledgers, prepare payroll and car lease VAT journals, and assist in managing credit and collections.
  • Payroll Responsibilities: Process monthly payroll for 14 employees, complete and submit payroll reports accurately, ensure timely PAYE payments, manage payroll for new hires and handle employee departures, and assist in the year-end payroll process.

As a Senior Administrator, you will play a vital role in ensuring the smooth day-to-day functioning of the office, supporting the team, and contributing to the company's success.


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