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Document Control and Quality Assurance Specialist

2 months ago

London, Greater London, United Kingdom Pixi Inc. Full time
About the Role:

This position will support the Head of Regulatory in administrative duties related to documentation required for global registration. It will also encompass working with the PD Team and cross-functional departments on quality assurance and reform projects as assigned by the Head of Regulatory.

Key Responsibilities:Document Control:
  • Manage internal and external documents, including collecting technical documents, COA, testing reports, SDS, etc.
  • Review and maintain documents to ensure they are up-to-date.
  • Organize and file documents in physical and digital formats.
  • Maintain confidentiality and safeguard sensitive information, such as CM's reports, GMP's, etc.
  • Prepare reports on the progress of documents as required.
  • Maintain several Product Information logs, including packaging information, free-from ingredients, shelf life, and PAO info, etc.
  • Create form templates for global marketing registrations purposes, such as letters of authorization, free sales certificates, letters of authentication, etc.
  • Verify document completeness and format requirements.
  • Perform other responsibilities as assigned.
Quality Assurance:
  • Manage the quality assurance of products by testing samples for each new batch of each product.
  • Help maintain the retain room and samples.
  • Establish and maintain reformulation timelines and logs.
  • Keep the product standard.
  • Help coordinate and log reform samples.
  • Assist with product mock-ups.
  • Perform other responsibilities as assigned.
Requirements:
  • Outstanding organizational skills with a high attention to detail and process-driven approach.
  • Good typing and proofreading skills.
  • Excellent time management skills and ability to follow direction.
  • Excellent interpersonal and communication skills, both verbal and written, to convey information clearly, concisely, and effectively.
  • Proficient in MS Office – Outlook 365, Excel, Word, Sharepoint, etc.
  • Experience in the beauty industry and product registration is a plus.
  • At least 1-2 years of experience in a skincare/colour cosmetics production/document control.
  • Must have a bachelor's degree or equivalent experience.
  • Must be able to build and maintain effective relationships with both internal and external customers to facilitate effective communication of project needs.
  • Must demonstrate a proactive approach in problem-solving with proposals for smart solutions.
  • Must be proficient in conveying information clearly, concisely, and effectively.
  • Must be comfortable working under deadlines with a high sense of urgency.