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Administrative Support for Care Manager
2 months ago
Reporting To: Registered Manager
Accountability: Registered Manager
Working Hours: 40 hours per week
Salary: £29 per hour
Location: Peterborough
PJ Care Ltd is recognized as a leading employer in the health and social care sector, having received accolades for being one of the best care homes to work for in the UK. We are currently looking for a dedicated Personal Assistant to support our Registered Manager at our Eaglewood centre in Peterborough. This is a permanent, full-time position.
Role Overview:
This position involves providing comprehensive administrative support to the Registered Manager, ensuring adherence to PJ Care Ltd's policies and procedures. The ideal candidate will embody the core values of Care, Compassion, and Commitment that PJ Care stands for.
Key Responsibilities:
- Collaborate with the Registered Manager to ensure accurate administration and documentation of shift schedules and attendance for payroll accuracy.
- Manage the Purchase Order system for medical supplies, staff training, and agency personnel, ensuring compliance with company policies.
- Oversee all petty cash transactions and maintain accurate records, including monthly audits.
- Handle inquiries professionally to promote the positive reputation of PJ Care Ltd.
- Safeguard the confidentiality and security of all company information, particularly staff personnel records and payroll data.
- Take minutes for various meetings, including governance, nursing, and disciplinary meetings as required.
- Assist the Registered Manager in maintaining organized office diaries, appointments, and email correspondence.
- Perform any reasonable tasks as requested by your Line Manager.
- Supervise Receptionists and delegate tasks appropriately.
- Oversee unit administrators.
Applicants should possess a minimum of two years of experience in a personal assistant role.
Working Schedule:
The position requires 40 hours of work per week, Monday to Friday, between 8 am and 5 pm, with potential weekend duties.
At PJ Care Ltd, we are committed to safeguarding and promoting the welfare of all individuals accessing our services, ensuring protection from harm. We actively promote Equality, Diversity, and Inclusion in all aspects of our operations, supporting every team member and resident to achieve their full potential.
