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Event Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Projects Assistant to join our Concerts and Events Operations Team. As a key member of the team, you will provide essential administrative and planning support, coordinating with external stakeholders, suppliers, and venues, across a broad spectrum of tasks during the advance planning and delivery of our projects.
Key Responsibilities- Support all aspects of concert and project administration, as directed.
- Collate all necessary specifications, documentation, and schedules from on-site suppliers to support project management teams.
- Manage and share information from a busy production mailbox, essential to the running of the concerts department.
- Support the Head of Concert Operations and Concert Operations Manager during busy concert schedules.
- Coordinate procurement processes, from initial briefs and quotes, through to supplier onboarding, contracting, and payment.
- Take accurate minutes from all project meetings and distribute with the appropriate teams.
- Liaise with and support temporary staff, students, and volunteers, integrating them into the team and maximizing their experience working with us.
- Assist the Concert Operations Manager in coordinating rotas for Concert Operations staffing and communicate all onboarding processes.
- Work onsite during the build, break, and show days to support with the management of the event office, the heart of our events.
- Support company-wide data capture across our events to ensure we can report on goals and achievements and set future objectives.
- Help coordinate project team debriefs, collating information to create presentations and reports as required.
- Support the implementation and adherence to health and safety protocols during the planning and delivery of events, with an awareness of all DF Concerts policies and procedures, ensuring these are implemented where appropriate.
DF Concerts and Events is part of Live Nation Entertainment, the world's leading live entertainment company. We bring the best live music and life-affirming experiences to music fans across Scotland, year after year, through a range of large outdoor festivals, stadium shows, and indoor concerts. We work with the biggest names in music and champion the career progression of emerging acts by operating King Tut's Wah Wah Hut, supporting the vibrant music scene from grassroots level up.
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and home life. As a growing business, we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us, and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status, or caring responsibilities.
