Accommodation Office Team Leader

1 day ago

London, Greater London, United Kingdom Alfanar Full time
Join Alfanar's Team as an Accommodation Office Team Leader

We are seeking a highly organized and detail-oriented Accommodation Office Team Leader to join our team at Alfanar. As a key member of our operations team, you will play a crucial role in supporting the smooth day-to-day functioning of our office.

Key Responsibilities
  • Coordinate team activities, including workshops, training sessions, and off-site meetings, ensuring seamless execution and follow-up.
  • Support the organization of events, conferences, and webinars, both in-person and online, and arrange international travel for staff.
  • Maintain and update team documentation, ensuring all files are organized and easily accessible in SharePoint.
  • Monitor and replenish office supplies, providing procurement support as needed.
  • Arrange travel and accommodation for staff globally, adhering to Alfanar policies and budget constraints, and coordinate visa applications, transportation, and itineraries for international travel.
  • Support the management of team budgets, monitoring expenses against allocated funds.
  • Assist with the preparation and submission of statutory documents, such as annual reports and regulatory filings.
  • Provide administrative support to the Operations Director and other senior staff as required.
Requirements
  • Proven experience in a coordination or administrative role, providing high-quality support to both office and remotely based colleagues, preferably in a not-for-profit environment.
  • Experience in coordinating high-level meetings, including with Boards and committees, and arranging international travel.
  • Strong organizational and time-management skills, with the ability to handle multiple tasks and priorities.
Technical Skills
  • High level of competence in SharePoint, Teams, Word, Excel, PowerPoint, and Outlook.
Personal Qualities
  • Passion for Alfanar's mission and values.

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