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Facilities Operations Coordinator
2 months ago
Job Overview
As a member of the Facilities Administration Team, you will play a crucial role in delivering a comprehensive and effective administrative support service. Your responsibilities will encompass a variety of administrative tasks, including the management of schedules, correspondence, and documentation. You will ensure that all electronic systems are accurately maintained and updated. Additionally, you will be responsible for the requisition and receipt of supplies while adhering to the organization's financial protocols.
Key Responsibilities
The successful candidate will be tasked with providing a proficient administrative service for the Facilities South Team.
The ideal applicant will possess the following attributes:
- Professional appearance with excellent communication and interpersonal skills
- Familiarity with office management and administrative procedures
- A proactive and positive approach to work
- Strong organizational and multitasking capabilities
- Self-driven and motivated
- Proficient in Microsoft Office Suite and related applications (Outlook, PowerPoint, Excel)
About Our Organization
Nottinghamshire Healthcare NHS Foundation Trust is comprised of over 11,000 dedicated professionals who strive to #MakeADifference every day. We provide a range of services including intellectual disability care, mental health support, community health services, forensic care, and offender healthcare across various regions.
As one of the largest mental health and community trusts in the East Midlands, we are also a significant employer in Nottinghamshire. Our organization hosts both national and regional services, including specialized programs for deaf individuals and transgender health.
We are committed to fostering a diverse and inclusive workplace, offering various employee-led networks such as Equality, Diversity, and Inclusion (EDI) groups, Green Champions, and Health and Wellbeing Champions. These initiatives are essential in supporting our diverse workforce and promoting an inclusive culture.
The health and wellbeing of our staff is a top priority, and we invest significantly in occupational health and counseling services, supported by a dedicated Health and Wellbeing team.
Our Trust is also focused on sustainability, with a specialized Energy and Environmental team dedicated to ensuring compliance with environmental regulations and achieving our net-zero goals.
Job Duties
The role involves performing various office tasks, including:
- Managing diaries and messages
- Opening and distributing correspondence
- Handling phone inquiries and requests
- Preparing documents and materials
- Photocopying and scanning documents
- Organizing and filing electronic documents
- Requisitioning and receiving supplies
- Providing general administrative support to the department
You will also liaise with various departments within the organization and external agencies to ensure effective communication. Additionally, you will maintain staff training records and assist in scheduling training sessions as needed.
Important Note
This position does not meet the salary threshold required for a Skilled Worker visa. Applicants without prior NHS experience will typically start at the lowest band in accordance with the Agenda for Change framework, which is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa.
Visa Information
Candidates requiring a Skilled Worker Visa can assess their eligibility based on the criteria provided.
