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Purchase Ledger Coordinator

2 months ago

Banbury, Oxfordshire, United Kingdom DCS Group Full time
Purchase Ledger Assistant

As a key member of our finance team, you will play a vital role in ensuring the smooth operation of our financial processes. Your primary responsibility will be to manage stock invoices, process payments, and reconcile supplier accounts with accuracy and efficiency.

Key Responsibilities:
  • Receipting: Process daily receipts from Sage X3 for deliveries, ensuring accurate warehouse booking and timely reconciliation.
  • Stock Invoices: Match invoices with delivery notes/GRNs and enter them into the Purchase Ledger using Sage, investigating discrepancies and raising debit notes as necessary.
  • Bank Reconciliation: Regularly reconcile bank accounts for accuracy and completeness, identifying and resolving any discrepancies in a timely manner.
  • Supplier Statements: Reconcile supplier statements, ensuring timely resolution of discrepancies and maintaining positive relationships with suppliers.
  • Company Credit Cards: Manage and process credit card statements and payments, ensuring compliance with company policies and procedures.
  • Non-Stock Invoices: Provide holiday cover and assistance during busy times by processing non-stock invoices and investigating any discrepancies.
  • Payments: Execute BACS and international payments (GBP, EUR, USD) to suppliers, and assist with daily payment runs, ensuring timely and accurate processing.
  • Key Account Management: Handle a set of key accounts, managing queries and reconciling statements to ensure excellent customer service.
  • General Duties: Support the team with daily administrative tasks, such as dealing with post, cross-checking payment runs, and handling supplier queries.
Requirements:
  • GCSEs in Maths & English (minimum grades A-C or 7-4).
  • Experience working in Purchase Ledger, handling supplier invoices, statement reconciliation, and multi-currency payments.
  • Knowledge of Sage Accountancy packages is advantageous.
  • Proficiency in Microsoft Excel and other spreadsheet tools.
  • Excellent time management and prioritisation skills.
  • Strong attention to detail and a methodical approach to tasks.
About DCS Group:

DCS Group is a leading Distributor, Manufacturer, and Exporter of Health, Beauty, and Household products. As the uniquely appointed representatives for Procter & Gamble, Unilever, Kenvue, PZ Cussons, SC Johnson, and more, DCS has unrivalled multi-channel insight and category expertise. Our latest plans to develop and grow our new Food distribution business have seen major brands such as Whitworths and Danone joining forces with DCS.

Operating from our 26-acre Banbury Head Office and our state-of-the-art Health and Beauty manufacturing facility in Redditch, DCS Group is proud of its 30 years of successive growth, family-owned values, and vibrant, dynamic work environment. There's no place quite like DCS Group, and we're proud of that – all thanks to the incredible people who work here.